Job Description
Who We Are
The average graduation rate from a four-year college in America is over 60%. However, it is only 20% for first-generation students and a mere 4% for foster youth. 25% of foster youth graduates will be homeless after graduation.
At Ready to Succeed, we are changing these ratios everyday, one student at a time.
Ready to Succeed (RTS) empowers foster youth college students to graduate, launch and accelerate their careers, and reach their full potential. We offer our RTS Scholars a unique combination of personalized college and career coaching, connections to industry professionals, placements in paid internships, and access to financial and mental health resources.
Our program is a proven path to career success.
📌 Here’s What This Role Is All About The Executive Coordinator is the CEO’s right hand, the person who keeps priorities on track, communication flowing, and the leadership team operating at their best. You’ll work closely with the Board of Directors and partner with departments like Development, Programming, Finance, and Operations to keep projects moving forward. From managing high-stakes meetings to overseeing the physical office environment, you’ll handle both the big-picture coordination and the small details that make it all run smoothly. This is a role for someone who thrives in a fast-moving, mission-driven environment and loves making order out of complexity. This role is critical to keeping leadership organized, prepared, and moving efficiently. The ideal candidate is a strong traditional executive assistant—someone who anticipates needs, manages details seamlessly, and brings structure to a fast moving environment.
This is an opportunity to work closely with a founder led leadership team at a well established nonprofit with a meaningful mission. The organization values professionalism, reliability, and trust, and is looking for a longterm partner who will bring stability and support to the executive function.
🛠What You’ll Be Up To Day-to-Day
We celebrate diverse backgrounds, lived experiences, and voices. We foster belonging, encourage curiosity, and hold space for real conversations. And we believe in doing excellent work without sacrificing your wellbeing.
Here, You’ll Find
At Ready to Succeed, we are changing these ratios everyday, one student at a time.
Ready to Succeed (RTS) empowers foster youth college students to graduate, launch and accelerate their careers, and reach their full potential. We offer our RTS Scholars a unique combination of personalized college and career coaching, connections to industry professionals, placements in paid internships, and access to financial and mental health resources.
Our program is a proven path to career success.
📌 Here’s What This Role Is All About The Executive Coordinator is the CEO’s right hand, the person who keeps priorities on track, communication flowing, and the leadership team operating at their best. You’ll work closely with the Board of Directors and partner with departments like Development, Programming, Finance, and Operations to keep projects moving forward. From managing high-stakes meetings to overseeing the physical office environment, you’ll handle both the big-picture coordination and the small details that make it all run smoothly. This is a role for someone who thrives in a fast-moving, mission-driven environment and loves making order out of complexity. This role is critical to keeping leadership organized, prepared, and moving efficiently. The ideal candidate is a strong traditional executive assistant—someone who anticipates needs, manages details seamlessly, and brings structure to a fast moving environment.
This is an opportunity to work closely with a founder led leadership team at a well established nonprofit with a meaningful mission. The organization values professionalism, reliability, and trust, and is looking for a longterm partner who will bring stability and support to the executive function.
🛠What You’ll Be Up To Day-to-Day
- Manage complex calendaring and scheduling for the CEO, with occasional support to the Founder’s partner and the Head of Development.
- Proactively prepare the executive for meetings by ensuring all materials, agendas, and context are ready in advance
- Coordinate and prepare for board meetings, including:
- Scheduling board meetings
- Acting as liaison between leadership, board members, and internal departments
- Collecting financials, program updates, and materials from across departments
- Creating board decks and agendas and managing timelines leading up to meetings
- Track followups and action items for leadership and development initiatives
- Provide general executive and administrative support, including organization of office materials and maintaining a professional office environment
- Support occasional evening or weekend events, with hours flexed within the standard workweek
- Assist with light project management by reverse engineering timelines and ensuring deadlines are met
- 3–5+ years of experience as an Executive Assistant or in a comparable senior administrative role
- Strong calendaring and scheduling experience supporting senior executives
- Experience supporting board meetings and interacting professionally with board members
- Excellent organizational skills and attention to detail
- Ability to anticipate needs, manage priorities, and work independently
- Comfortable “managing up” and providing reminders, nudges, and structure to leadership
- Proficiency with Google Workspace (Calendar, Gmail, Docs); experience with PowerPoint for decks
- Familiarity with tools such as Canva or AI tools is acceptable, but core assistant skills are the priority
- Hybrid schedule with an expectation of being in the office three days per week (typically Tuesday–Thursday), with flexibility as needed
- Office is located in Brentwood; parking is provided
- Business casual dress code
- Standard workday begins around 9:00 AM, with flexibility as needed
- Candidate should be comfortable working in a collaborative, mission driven nonprofit environment
- Annual bonus eligibility of up to 10% after your first year
- $650 annual cell phone stipend to keep you connected
- 401(k) with up to 4% employer match
- Health reimbursement benefit of up to $6,350/year (adjusted annually)
- 15 vacation days to start, growing to 25 with tenure
- 3 recharge weeks each year: one around July 4th, two at the end of December
- 11 federal holidays, plus your birthday off (or a personal day instead)
- We cover eligible health insurance premiums and out-of-pocket expenses through our reimbursement model (QSHERA – Qualified Small Employer Health Reimbursement Arrangement)
- A culture of support, purpose, and people-first values
- Hybrid setup designed for balance and autonomy
- Flexible scheduling after your onboarding period
We celebrate diverse backgrounds, lived experiences, and voices. We foster belonging, encourage curiosity, and hold space for real conversations. And we believe in doing excellent work without sacrificing your wellbeing.
Here, You’ll Find
- A mission you can be proud of
- Teammates who lift each other up
- Leadership that actually listens
- Room to grow, take risks, and be yourself