Food Sourcing Coordinator

About The Organization

It is an exciting time at the Capital Area Food Bank (CAFB) as we continue to undertake our mission. We know that creating long term solutions to food security requires more than meals. It requires education, training, and collaboration. We are seeking people with strong ideas and a passion to come together to address the complex interrelated issues of food security, poverty, and equity. We are expanding in multiple ways: providing food for today and addressing the root causes of hunger by partnering with organizations that provide critical services like job training programs, health care and education. Food has the power to transform lives and move everyone forward. Find out how on our website at capitalareafoodbank.org. Let us discuss how food is at the center of everyone's healthy life!

Description:.

The Food Resources department is integral to the CAFB’s mission through its work of acquiring food for communities in need throughout the Capital Region. As a member of this dynamic team, the Food Sourcing Coordinator will oversee our retail food recovery program, Partner Direct. The Partner Direct program at CAFB facilitates donation relationships between our network of partner agencies and our roster of retail and food industry donors. This position will take lead on maintaining and improving these partnerships, enforcing program compliance, and fostering program growth as CAFB continues to navigate the recovery and rebuilding phases of our pandemic response. Additionally, this position will require a high attention to detail, tracking donations closely, creating and disseminating reports for internal and external audiences, and collaborating with several key stakeholders internally to meet annual goals.

Essential Functions

Program Coordination – 60%

• Initiate, support, adjust, and troubleshot individual partnerships between agencies and donors
• Plan for and conduct at least two to four site visits per week to establish or refresh partnerships and resolve challenges
• Provide training, onboarding, and technical support to prospective, new, and existing Partner Direct agencies
• Use the Meal Connect platform to track program data and integrate it into our ERP system: Netsuite
• Field large-scale donation offers and coordinate partner agency donation acceptance as needed
  
  

Monitoring/Compliance + Program Growth- 20%

• Monitor and enforce mandatory reporting from partner agencies
• Follow and enforce standard operating procedures
• Provide donation data to donors and Feeding America as needed
• Work with Food Resources Manager to analyze program data, identify opportunities to improve and expand the program, and implement strategic opportunities
• Identify and close programmatic and reporting gaps
  
  

Administrative: 20%

• Process, track, and analyze intake forms, and other paperwork associated with donations, utilizing the Customer Relationship Manager and data analytics tools
• Maintain and distribute accurate and timely reports for internal and external stakeholders
• Prepare purchase orders and process weekly payments as needed
• Work collaboratively with other divisions of the Food Resources team and other CAFB departments
  
  

Qualifications

Requirements

• Minimum 1-2 years’ experience
  
  

Preferred Qualifications

• Strong interpersonal and relationship-building skills; comfort with enforcing policies and navigating difficult conversations
• Excellent verbal and written communication skills
• Strong Problem-solving skills
• Proficient in Microsoft Office (especially Excel); comfortable with databases
• Extremely organized and meticulous with details
• Excellent project management skills, strong follow-through, and ability to prioritize
• Ability to meet deadlines
• Passion for food access and food rescue/waste prevention
• Self-starter with the ability to work both independently and collaboratively
• Bilingual (Spanish) a plus
  
  

Physical Requirements

Physical activities involve sitting for 80% or more of the workday. Occasionally lift office supplies up to 20 pounds.

Reporting

• Food Sourcing Senior Manager
  
  

Compensation

• $50,000 - $53,800 annually
  
  

Schedule

• Hybrid schedule available
• Regular site visits required with comfortability navigating within the DC metro area
• Regular work hours are Monday through Friday from 9am to 5:00pm; with weekends or extended hours for special events
  
  

Work Environment

• Normal business office environment, mostly at DC headquarters. Must be willing to travel to stores across DMV with either person vehicle or CAFB vehicle. Must respond to infrequent weekend and evening technical emergencies. Mon to Fri, 8:30 - 5:00 pm; extended when necessary.
  
  

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

We Offer: At Capital Area Food Bank, we understand that great people make a great organization. We value our people and offer employees a broad range of benefits including competitive compensation and benefits, free onsite parking, complimentary shuttle to metro, professional development, growth, and volunteer opportunities, fun work in a diverse environment.

Application Process

• Interested applicants must submit a cover letter and resume. Applications will be reviewed on a rolling basis.
  
  

EOE Statement

Capital Area Food Bank welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for all our employees. CAFB makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, reproductive health decision making or any other characteristic protected by law. Additionally, harassment or discrimination based on these characteristics will not be tolerated at CAFB. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.