Fundraising Coordinator

NOTE: Must be able to commute to Manhattan 1 or 2 times per week.

Position Overview

The Fundraising Coordinator supports the day-to-day execution of fundraising operations for the North America fundraising team. This role is responsible for maintaining accurate donor data, preparing high-quality donor communications, and supporting fundraising events and campaigns.

The role works closely with fundraisers and supports multiple stakeholders across time-sensitive workflows. Given the pace and complexity of the team’s work, this position requires someone who can quickly take ownership of core responsibilities, operate with minimal ramp-up, and manage multiple priorities with a high degree of accuracy and reliability.

Responsibilities

Donor Data & Development Operations (35%)

• Maintain accurate and up-to-date donor records in Salesforce NPSP, including creating records, updating data, and logging donor interactions
• Support relationship managers (fundraisers) by ensuring donor activity, communications, and portfolio data are accurately tracked and maintained
• Establish and maintain consistent workflows for donor data management, including coordination with Global Business Operations and internal systems
• Respond to data requests and support reporting, pipeline tracking, and analysis to inform fundraising strategy and portfolio management
• Prepare and export donor data for communications and campaigns (e.g., Annual Report, year-end giving, events) with a high degree of accuracy
• Track donor engagement activity across portfolios to support coordinated relationship management
• Ensure all donations are properly documented and aligned with donor intent; follow up as needed to obtain required documentation
• Maintain shared team resources (SharePoint, trackers, documentation, meeting notes) to support team efficiency and consistency

Fundraising Materials & Donor Support (30%)

• Draft, edit, and format donor-facing materials for relationship managers, including briefing notes, proposals, reports, presentations, and correspondence
• Prepare donor briefing materials and background research to support fundraiser meetings, including those involving senior leadership
• Support relationship managers in managing mid-level donor outreach ($1,000–$9,000 range), including drafting communications and conducting basic prospect research
• Assist in preparing and distributing donor communications (e.g., annual report summaries, campaign emails), ensuring accuracy and alignment with messaging
• Deliver high-quality communications for key campaigns and moments (e.g., International Literacy Day)

Events & Donor Engagement (20%)

• Support relationship managers in planning and executing fundraising events, including the New York gala and smaller donor gatherings
• Manage RSVP tracking, guest lists, and event communications with a high level of accuracy and organization
• Prepare and review event materials, including donor listings, program content, and recognition items
• Track event commitments and revenue, coordinate timely follow-up with fundraisers, and support post-event reporting
• Coordinate with internal teams and global stakeholders to ensure smooth communication and execution across time zones

Team Coordination & Administration (15%)

• Manage scheduling of internal and cross-functional meetings, including coordination for relationship managers’ donor meetings
• Prepare expense reports and support travel logistics in line with organizational policies
• Support procurement processes, including vendor coordination, quotes, approvals, and documentation
• Provide day-to-day administrative and coordination support to the North America Development team
• Build working knowledge of organizational systems and stakeholders, including knowing when and where to seek input beyond the immediate team

What Success Looks Like

• Maintain accurate and timely CRM data, including logging donor interactions and ensuring strong data hygiene
• Effectively manage competing priorities and deadlines with minimal follow-up
• Deliver clear, polished donor communications and materials with limited revisions required
• Support seamless execution of events and campaigns, including accurate tracking, follow-up, and reporting
• Provide reliable pipeline tracking and data support that enables informed fundraising decisions
• Demonstrate high responsiveness and collaboration across stakeholders and time zones

Qualifications

• 1–3 years of experience in a coordination, operations, fundraising, or administrative role in a fast-paced environment
• Experience maintaining and updating data in a CRM or database (Salesforce or similar strongly preferred), including timely logging and data accuracy
• Proven ability to manage multiple priorities and deadlines simultaneously across competing requests
• Strong attention to detail and accuracy, particularly in data management, reporting, and documentation
• Excellent writing ability, with experience drafting and editing clear, polished donor-facing communications and materials
• Ability to produce high-quality work with minimal revisions, particularly for written outputs and presentations
• Experience supporting relationship managers, fundraisers, or senior stakeholders, including preparing materials, tracking activity, and following up on requests
• Experience supporting events, logistics, or stakeholder coordination, including tracking, communication, and follow-up
• Ability to respond quickly and reliably across multiple stakeholders and time zones in a fast-paced environment
• Ability to take ownership early, work independently, and learn systems and processes with minimal ramp-up

Compensation

The salary range for this role is $67,965 to $72,104. Compensation may vary depending on several factors including, but not limited to, experience, skill set, and relevant education or certifications.

• 100% employer-paid premiums for medical, dental, and vision coverage
• 22 days of PTO + 11 paid holidays
• Immediate enrollment in a 401(k) plan with up to a 6% match
• Certified Great Place to Work

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

Room to Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct, and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.