Grant & Development Coordinator

Grant & Development Coordinator

Full time: 37-40 hours a week

Reports to: Development Manager or Development Director

$68,000 - $73,000 per year

*This is an in-office position*

Key Responsibilities: Clients

• Manage monthly overall/grant report plan
• Work directly with other managers and development coordinators to develop grant calendars, reports, grant trackers, and quarterly snapshots
• Identify likely funding sources for (assigned) clients, and call foundation or government program representatives or set up meetings when needed

Key Responsibilities: Writing/Editing/Research/Funder

• Research potential funders, including reviewing fit, identifying guidelines and updating deadline, and attachments information
• Process all funding updates; receive and input donation information (including contact info and date of receipt) in client calendars and funding report spreadsheets
• Prepare grant proposals for general operating and programmatic support
• Compile, write and edit applications, letters and queries exhibiting strong expository writing skills and a high-level command of grammar and spelling 
• Review assignments to determine potential fit and argument, paying attention to guidelines and past funded proposals.
• Write online submissions, LORs, LOIs, and outreach in response to project and sponsorship requests
• Prepare attachments to grant proposals, 2^nd signer process
• Write reports, synthesizing data to support them
• Create grant templates
• Work with grant writers and client for input and edits on grants
• Responsible for attaining the most current and approved budget (and attachments) to be sent with any grant
• Prepare planning documents for grant reporting
• As needed ensure that JMA staff maintains contact with funders
• Manage the process of providing progress reports when required (as assigned)
• Outreach to funders
• Program, project pitch

Key Responsibilities: Internal

• Save documentation (both in paper and electronic form) as relevant for grant, compliance and JMA related tasks
• Be available to staff to provide input and review throughout the grant process – from assignment to submission to assure quality

Key Responsibilities: Admin

• Manage set-up of and organize client meetings: setting up and sending meeting invitations, following up with managers to create meeting agendas, writing meeting summaries, ensuring meeting times aren’t double-booked, etc.
• Meeting deliverable task management: reviewing meeting summaries, following up with project managers and client managers on meeting deliverables task assignment progress
• Work on client projects as assigned
• Filing as needed

Experience/Qualifications

• Bachelor's degree or equivalent work experience
• 3 – 5 years development writing experience; private and public sector grant writing/fundraising experience preferred
• Self-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignments 
• Organizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlines
• Excellent writing/editing/drafting skills, research and information compilation skills
• Excellent interpersonal communication skills, demonstrated ability to work independently as well as with teams
• Strong attention to detail
• Excellent data and computer skills: Microsoft Office Suite, especially Excel

Benefits

• Bonuses are awarded to staff based on extraordinary work output, bringing in new clients and a recommendation from a manager. Additionally, awards of more ESST/PTO are/can be given in addition to or instead of a cash bonus.
• Overtime: (over 40 hours per week) paid at a rate of time and a half.
• Employee Safe and Sick Time (ESST) & Paid Time Off (PTO) – ESST/PTO will begin accruing upon hire. All employees will earn ESST/PTO at a rate of 0.0909 per hour worked. This equates to earning 1 hour of ESST/PTO for every 11 hours worked. Employees may choose to use their ESST/PTO award for mental or physical illness, treatment or preventative care; a family member’s mental or physical illness, treatment or preventative care; absence due to domestic abuse, sexual assault or stalking of the employee or a family member; death in an employee’s immediate family; closure of the employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or public emergency; when determined by a health authority or health care professional that the employee or a family member is at risk of infecting others with a communicable disease; vacation days; and holidays.
• IRA participation (JMA contributes 3% if employee participates)
• Life Insurance and LTD – at no cost to employee
• Healthcare plan reimbursement is available to employees who are not covered under another(s) healthcare plan and are required to purchase an individual or family plan (being covered on a significant other or parents plan does not qualify). Healthcare reimbursement in the amount of $250.00 per month for an individual plan is available if you are the “primary” on your plan ($250 per month = $3,000.00 per year for insurance). Healthcare in the amount of $500.00 per month for a family plan is available if you are the “primary” on your family plan ($500 per month = $6,000 per year for insurance).