Job Description
Position Description
This is a half-time (.50 FTE - 20 hours per week) position. Applicants must live in the Portland Metro Area.
Location: Remote with some presence at HCAO’s office, 1443 SE 122nd Av, Portland OR 97233
Hours: Flexible per day/week (typically between 9AM and 5PM), some weekend work (rarely), some evening work for zoom meetings
Hourly wage: $24 (this rate includes a healthcare stipend)
Required Experience and/or Qualifications
- Organizing experience – community, field, labor, campus or political
- Office support experience
- Database or CRM experience – NGP VAN, EveryAction, NationBuilder, etc.
- Effective oral and written communication skills
- Self-motivated with strong organizational and time management skills including the ability to stay organized and effective while working on multiple projects simultaneously
- The ability to work independently or as part of a team
Application Deadline: For consideration, submit your resume and cover letter to employment@hcao.org by June 12, 2025. Please include your organizing, office support and database experience in your resume or cover letter.
Job Description
Volunteer Coordination
- Recruit, coordinate, and manage volunteers for events/outreach purposes
- Collect, enter, track and report on information related to volunteers
- Work with lead organizer on new and existing initiatives
- Regular communication with chapter leaders as needed
Outreach Coordination
- Assist and support HCAO Chapter Chairs and chapter activities
- Assisting with development and support of new/emerging chapters
- Update individual/organizational member records pulling reports as needed
Data & Document-related Assistance
- Assist operations director with transition to new database
- Data entry and acknowledgement processing as needed
- Develop/update database queries and/or reports as needed
- Assist with database maintenance as needed
Communications Assistance
- Maintain and update contact lists including regular updating of e-mail lists
- Assist with monthly newsletter preparation and disbursement
- Assist with outgoing correspondence including fundraising messaging and mass email
- Support website updates together with other staff members and volunteers
Administrative Tasks
- Responding to emails received at
- office@hcao.org and info@hcao.org accounts
- Assist HCAO’s Operations Director, Board, Staff and Consultants
- Respond to general inquiries
- Attend weekly staff meetings
Event & Meeting Support Assistance
- Assist with organizing and event preparation as needed
- Prepare and package materials for meetings and/or events
- Attend events and assist as needed