About Hudson Link

Hudson Link (hudsonlink.org) empowers incarcerated people to realize their academic and economic potential by managing degree-granting college programs and providing essential re-entry support. Established in 1998, Hudson Link has transformed over a thousand lives helping incarcerated people make a positive impact on their own lives, their families and communities, resulting in lower rates of recidivism, incarceration and poverty. Working with nine college partners, Hudson Link provides funding, management and organizational support for academic programs leading to a college degree at six correctional facilities including Greene, Greenhaven, Shawangunk, Sing Sing, Taconic and Sullivan. In addition to in-prison college programs, Hudson Link operates a strong portfolio of services for alumni, including transitional housing through an initiative called New Beginnings.

Role Summary

Reporting to the Deputy Director, the Operations Coordinator is responsible for managing the day-to-day operations of the finance and HR functions, including accounts payable and receivable, payroll, benefits, and ongoing communication with the external accounting team. This position will have an integral role in building and supporting the infrastructure of this growing organization and supporting a positive work environment. This position offers significant opportunity to create and implement new processes and systems to support smooth finance and HR operations. The ideal candidate for this position will have worked in a Finance and/or HR department for at least 3 years, with responsibility for key day-to-day functions of the department, and have created new processes and systems.

What You Will Do

Finance and Accounting (50%)

Oversight of the external team that prepares all AP entries and payments including coding invoices, seeking approvals, making payments, and entering information into accounting system
Coordinate credit card reconciliation process, working with external accounting team, ensure all credit card receipts and coded entries into the system are accurate
Enter deposits from all sources into the system and coordinate with development department for monthly income reconciliation
Support annual audit as needed
Create and document processes and procedures relating to finance
Support Deputy Director in the organizational budget development, analysis, and monthly financial reporting
Other duties as assigned

Human Resources (50%)

Oversee external team in the preparation and processing of payroll and related payments
Ensure the accuracy and integrity contained within the HR systems
Maintain 403b program including processing employee enrollment
Coordinate recruiting of new hires including posting job announcements, monitoring applications, and scheduling interviews
Coordinate on-boarding and off-boarding process for employees
Coordinate benefits including new hire and open enrollment processes
Manage employee files; conduct file audit as needed and gather necessary information and forms
Create and document processes and procedures relating to HR including creating new forms as needed
Coordinate efforts to enhance and build a positive work environment including implementing staff gatherings and celebrations
Coordinate with Deputy Director in HR-related projects including updating the employee manual, supporting the performance management system, and overall HR planning projects
Other duties as assigned

Who You Are

At least three years of relevant work experience in an HR, accounting, and/or finance department, preferably in a non-profit setting
Bachelor’s degree
Proficiency with MS Office Suite, including Excel and Word, and Adobe
Understanding of non-profit accounting and GAAP principles
Experience working with accounting systems, payroll systems, and other business systems required; specific experience with QuickBooks, Paycor, Ease, Expensify, Bill.com, and Salesforce preferred
Strong commitment to integrity, confidentiality, quality, and customer service
Outstanding level of organization and attention to detail, capacity for multi-tasking, and ability to prioritize
Exceptional professionalism, including strong written and verbal communication skills, strong sense of personal responsibility and exceptionally self-motivated
Commitment to the mission and values of Hudson Link
Applicants impacted by the criminal legal system are welcome to apply

What You Can Expect

Salary of $55,000-$70,000, based on experience
Fully funded individual medical, vision, and dental insurance plan, or heavily subsidized dependent plan
403(b) plan with 3% employer matching
Three weeks of PTO
Monthly wellness reimbursement
Flexible work policies, collaborative work environment, and ongoing opportunities for professional development

How to Apply

Please send your resume and cover letter, indicating the date on which you are available to start, in a single PDF to Human Resources (hr@hudsonlink.org) with the subject line, “Operations Coordinator”. Make sure to address in your application any experience you have with the programs and systems listed above. All qualified applicants will be considered, but only those selected for an interview will be contacted.

Hudson Link provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetics, criminal justice history, or disability status. We seek to build a diverse staff representative of the communities we serve. All qualified applicants are strongly encouraged to apply.