Operations Manager & Full-Charge Bookkeeper

Overview

We are seeking a highly organized and detail-oriented professional to provide executive support, manage office operations, and oversee bookkeeping and cash flow. The ideal candidate combines strong administrative, communication, and financial management skills and thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Manage executive calendars, travel, meetings, and correspondence
• Handle daily bookkeeping, including deposits, payables, receivables, and bank reconciliations
• Monitor account balances and cash flow; report regularly to management
• Coordinate with outside accountants and prepare records for tax and audit purposes
• Prepare financial summaries, expense reports, and budget tracking documents
• Manage event planning, including board meetings and annual conventions
• Draft correspondence, board minutes, and other official documents
• Maintain organized digital and physical records and ensure compliance with reporting requirements
• Monitor legislative or agency hearings as needed
• Provide general office management and visitor support

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or Bookkeeper
• Strong understanding of accounting principles and financial reporting
• Experience with QuickBooks or similar accounting software
• Excellent organizational and multitasking abilities
• High attention to detail, discretion, and integrity in handling financial information and client confidentiality
• Proficiency in MS Office and Google Suite
• High School Diploma or GED required; BA/BS in business, accounting, or related field preferred

Additional Details

• Sacramento-based position supporting both a government relations firm and a statewide trade association
• Occasional travel for annual events
• Competitive salary (DOE) and comprehensive benefits package

SEND COVER LETTER AND RESUME TO DKNOLES@LOBBYCAL.COM