PART-TIME ADMINISTRATIVE ASSISTANT (Entry-Level)

REPORTS TO:

On-Site: Executive Director

Status: Part-Time

Term: 12 months, with 3-month probationary period

Location: Remote (must be US-based)

BACKGROUND

Trek Medics International is a 501c3-registered nonprofit organization that improves access to emergency and crisis care for at-risk and vulnerable populations through innovative mobile technologies. Trek Medics is seeking an entry-level professional to join its leadership team in the execution and management of the organization’s administrative operations. For more information about our organization and work please visit our website.

POSITION SUMMARY

We are seeking an organized and motivated entry-level Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks Online, a talent for keeping operations running smoothly, and a willingness to learn new administrative skills. This entry-level role is perfect for someone looking to gain hands-on experience in a quickly-growing tech organization.

KEY RESPONSIBILITIES

• Assist with regular administrative tasks including data entry, software account management, and email correspondence
• Manage and organize administrative files, including insurance records, contracts, and licenses
• Support bookkeeping tasks using QuickBooks Online, including invoicing, bill payments, and bank reconciliations
• Maintain accurate records of transactions and assist with financial reporting
• Help prepare reports, presentations, and other documents as needed
• Respond to customer inquiries and provide general office support
• Perform other duties as assigned by supervisor

QUALIFICATIONS

• Must be based in the US
• 1+ years of administrative experience preferred, but not required
• A degree in finance/accounting preferred, but not required
• Familiarity with QuickBooks Online is required
• Proficiency with Microsoft Office Suite and Google Workspace
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented with a high level of accuracy