Philanthropy Office Coordinator

Job Summary:

The Philanthropy Office Coordinator is an entry-level role that provides essential administrative and coordination support to Care New England�s philanthropy leadership team. Reporting to the Senior Vice President & Chief Philanthropy Officer, this position supports principal gift strategy coordination, Foundation Board activities, and internal operations that advance donor engagement and fundraising efforts across the health system.

This role is ideal for a highly organized, detail-oriented professional seeking to begin a career in healthcare philanthropy within a mission-driven, collaborative environment.

Duties and Responsibilities:

Principal Gift & Donor Strategy Support

Assist philanthropy leadership with organizing and tracking principal and major gift strategies, proposals, and next steps.

Help prepare donor briefings, presentations, and proposal materials to support gift conversations.

Maintain organized records related to donor strategies, action plans, and internal coordination efforts.

Foundation Board & Meeting Coordination

Support planning and coordination of Foundation Board and committee meetings, including scheduling, agenda preparation, and materials distribution.

Attend meetings as needed to take notes, document decisions, and track follow-up actions.

Maintain accurate and well-organized board records, calendars, and governance materials.

Internal Coordination & Office Operations

Coordinate internal meetings involving philanthropy staff, hospital leadership, and clinical partners.

Organize agendas, track action items, and support timely follow-through on assigned tasks.

Provide general office coordination that supports donor outreach and fundraising initiatives.

Administrative & Operational Support

Assist with scheduling, correspondence, and calendar management for philanthropy leadership.

Maintain organized electronic and shared filing systems.

Support special projects and initiatives aligned with Care New England�s fundraising and strategic priorities.

Requirements:

Bachelor's Degree Required or an equivalent combination of education and relevant experience.

Prior internship, volunteer, or administrative experience in a nonprofit, healthcare, or mission-driven organization preferred.

Experience supporting executives, coordinating meetings, or managing administrative processes is a plus.

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.