Policy Advisor VI - Liquor Enforcement Division

Department Information

We serve all Colorado residents in their everyday lives. The department is driven by our values of service, teamwork, accountability, integrity, and respect. We support the Colorado community as well as those that work here. We value the contributions of every employee and encourage learning so our employees can grow. We celebrate diversity, and together, support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work.

The Department of Revenue (DOR) employs approximately 1,600 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, and regulating liquor, gaming, horse racing, marijuana, and the auto industry in order to assist the citizens of our state.

The Department of Revenue offers 11 paid holidays per year, paid vacation and sick leave, BenefitHub program (discounted merchandise, food and travel, etc), employee wellness program and a great benefit package.

CDOR Vision

To empower businesses and individuals through quality customer service, innovation and collaboration.

CDOR Mission

To become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.

CDOR Values

Description of Job

LIQUOR/TOBACCO ENFORCEMENT

Vision

To promote safe communities in the State of Colorado through innovation, engagement, and education.

Mission

To promote public safety, support economic growth, and the responsible sale and consumption of liquor and tobacco products, through the fair administration of liquor and tobacco/nicotine laws

Job Duties:
This position is located in the Liquor & Tobacco Enforcement Division and is a part of the Policy Team as the Policy Team Unit supervisor. This position is a leading authority with unique legal and technical expertise in liquor and tobacco-related laws and regulations. Position advises the LED Director that aligns with the agency's vision, mission, and goals while strategizing the implementation of approved legislation and updating or establishing rules, policies, and procedures. Policy Advisor VI will promote external relationships and bring stakeholders to the LED for working group sessions and implementation of regulations; design and strategy and tactics as well as day-to-day communications of LED both internal, externally, and across state agency communications; Assist the LED Director in review and analysis of proposed legislation, preparation of fiscal notes, policy development, rule development, and grant writing support. Assist the LED Director in contract management for the division while working alongside our PACS and Accounting Divisions. Assist in the timely management of administrative actions. This position will have extensive legal knowledge of Federal and State laws surrounding liquor and tobacco-related products. Other duties as assigned by appointing authority or supervisor.

• Manage the internal legislative tracking spreadsheet calendar deadlines and maintain legislative responses and testimony.
• Manage tracking and compiling of filing amendments and tracking changes as they occur during the legislative process.
• Provides recommendations and direction to the director on legislative analysis. Provide salesforce responses and communicate with the Legislative Liaison Team regarding proposed responses or questions regarding the proposed legislation.
• Assist the Director in developing and drafting talking points for legislative testimony and obtaining data to support those talking points.
• Provides legislative testimony and prepare talking points in the director's absence.
• Assist the Director with research and proposed responses and notetaking during legislative testimony.
• Manage and review for accuracy the division in the yearly post-legislative session agency reports spreadsheet for the DOR Legislative Team.
• Manage and review the division for accuracy by updating the yearly HB18-1250 Noncompliance Report for the DOR Legislative Team.
• Ensure website information on legislative and rule updates and changes is updated regularly.
• Examines, clarifies, and explains statutory and regulatory proposals and changes, policies, and procedures. Review signed bills to assist the director in communicating various law or rule updates in bulletins to various stakeholders.
• Consult with the LED Director regarding drafting and updating training bulletins for various stakeholders.

• Assist the Director with communications to the industry regarding working group meetings, the application process to become a working group member, ensuring meetings are scheduled and hybrid meeting locations have been reserved, and coordination with other state departments to ensure they have a seat at the meetings. This position will work alongside the director to develop talking points or PowerPoint presentations for rulemaking working group sessions.
• Filing rules with the Secretary of State Office and meeting all necessary deadlines.
• Perform legal and state-to-state research regarding various liquor and tobacco topics and provide the director with an overview of possible changes within the industry that could impact updates or changes in law or rule to develop a strategy of implementation regarding the regulation of liquor and tobacco products.

• Inform and negotiate with licensees or their attorneys regarding administrative actions to include stipulations, stipulations orders and agreements, license denials and revocations.
• Obtain financial records to assist Policy Advisors IV and III with fine calculations due to a licensee's non-compliance with statutes or regulations.
• Ensure all administrative actions are tracked and continue promptly.
• Manages and tracks all administrative actions drafted by the policy team to ensure accuracy and completeness.
• Reviews all charging documents the Enforcement Team receives to ensure they comply with the law and rules.
• Develops policies and procedures regarding the administrative action process to ensure all standards are met with the Administrative Procedures Act.
• Assist in drafting annual reports regarding the data report for administrative actions.

Contract Management:

• Position will be the contract manager for the division.
• Will ensure the PACS division receives all review contracts, and the appropriate parties sign the contracts. The position will ensure all contract levels are maintained, payments are received promptly, and invoices are presented to the budget team for processing and tracking.
• This position will notify the director 120 days before a contract expires so we can decide to renew or discontinue the contract relationship.

• Fulfill all supervisory duties, including training, coaching, and regular supervision, to ensure projects are appropriately staffed and the best qualified and prepared for maximum productivity and project success.
• Provide feedback and coaching: write, review, and sign performance plans; evaluate and sign performance evaluations and ensure employees and human resources receive the completed yearly evaluation.
• Resolves employee performance problems and issues, disputes, and informal (Step 1) grievances. Maintain up-to-date knowledge of departmental, divisional, and Statewide policies and procedures.
• Plan, prioritize, assign workload, and analyze and monitor workflow and progress to ensure the quality and quantity of work meets standards, deliverables deadlines, and department and divisional goals and objectives.
• Approves or denies UKG timecards and requests for leave.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application. H1R6XX - POLICY ADVISOR VI

MINIMUM QUALIFICATIONS:
Education and Experience:

• 9 years of experience in a legal, regulatory, or public policy/administration field. .

• Bachelor's degree from an accredited institution in a closely related field as determined by the Department.
• 5 years of professional experience in a legal, regulatory, or public policy/administration field or a closely related field as determined by the Department.

Necessary Special Requirements:

• Applicants must possess a valid Colorado driver's license.
• Must be willing and able to work nights, rotating shifts, weekends, and holidays.
• Able to travel, both in and out of state as required.

Preferred Qualifications:

• Knowledge of Colorado rules and regulations related Liquor Enforcement Division.
• Excellent communication and interpersonal skills.
• Ability to anticipate tasks, situations, etc., to carry out responsibilities.
• Proven ability to work independently and accept supervision.
• Proven success organizing and tracking workload.
• Ability to prioritize workload and delegate assignments to meet goals and objectives.
• Excellent leadership, supervisory and team building skills.
• Certified juris doctorate degree.
• License to practice law in any jurisdiction.
• Knowledge of CO liquor and/or tobacco law.
• Knowledge of state statutes and rulemaking processes.
• Experienced in advising senior management on policy decisions.
• Policy administration, interpretation, and implementation experience, particularly with state/local governments related to enforcement.

DOR Required Skills and Competencies :
Competencies required for all DOR positions include good communications skills, interpersonal and people management skills, the ability to multitask, the ability to work with confidential information, the ability to work in high-stress environments, and the demonstrated ability to assist customers.

Conditions of Employment with the Colorado Department of Revenue :
1. As a condition of employment with the Colorado Department of Revenue, a requirement exists that all personnel timely file all necessary Colorado Individual Income Tax (CIIT) returns and timely pay tax obligations. As such, all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
2. Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. All job finalists require successful completion of a background investigation and reference check prior to appointment. Background checks may include national criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Fingerprint background checks and pre-employment drug testing may also be required for some positions.

Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado".

• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
• Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
• Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
• Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

• Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)

The eligible list established from this posting may be used to fill additional vacancies.

Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information