Our Mission

All Home is a Bay Area organization that advances regional solutions to disrupt the cycle of poverty and homelessness, redress racial disparities in outcomes, and create more opportunity for economic mobility for individuals and families with extremely low incomes. All Home works across counties, sectors, and silos to advance coordinated, innovative solutions and to build a movement to challenge the status quo that perpetuates homelessness.

Our Values

Be courageous in action and brave in speaking the truth
Work hard, work with joy, and deliver results
Operate with humility
Strive for impact through collaboration and partnership
Fight for equity and social justice
Be transparent with our words and actions
Honor the wisdom of lived experiences

Job Summary

The Program and Administrative Coordinator will be responsible for supporting the Regional Impact Council and Economic Mobility teams, working closely with the Chief Partnership Officer and Director of Housing and Economic Strategy. This includes coordinating and managing the meetings (virtual, in-person, and hybrid) of both the Regional Impact Council (RIC) and the High-Road Transition Collaborative (HRTC), and providing other needed administrative and scheduling support for both teams.

The ideal candidate will have 2-3 years of experience in administrative or coordinator work, ideally at a mission-driven organization, and have exceptional attention to detail and organizational skills. They will be familiar with the Bay Area region for in-person meeting coordination and venue and meeting space gatherings.

Key Responsibilities

RIC in-person activities and events (25%) and administrative support (30%)

Collaborate with staff team to support administration and operations of the Regional Impact Council (RIC), a group of stakeholders addressing poverty and housing insecurity in the Bay Area
Coordinate hybrid bi-monthly RIC committee meetings including visiting and booking potential venues, coordinating room reservations, preparing materials for printing, setting up meeting venues, ordering meeting materials, providing tech support (to in-person and remote attendees), and managing day-of operations
Support event planning for large All Home events for 100+ attendees including visiting, booking, and coordinating with venues, soliciting/managing vendors, contracting services, managing guest lists and email communications, ordering materials, and managing and supporting day-of operations
Coordinate RIC-related committee meetings, happy hours, holiday events, and gatherings across the region as needed
Set up and send meeting invitations, including visiting and booking meeting rooms in advance when required for in-person meetings, and setting up Zoom links or other virtual formats for virtual meetings
Work with All Home finance team to ensure prompt payment for vendors
Manage committee rosters and meeting materials for distribution and keep Salesforce system up to date related to RIC items
Conduct heavy calendar management for the Chief Partnership Officer
Coordinate with All Home Communications team for RIC webpage management and large group stakeholder communications
Process letters and emails, prepare documents and presentations and copy and distribute documents as requested for RIC external meetings
Interface with different government agencies/offices/authorities to support all engagements related to the RIC

Provide Administrative support for the Economic Mobility team (25%)

Collaborate with the Economic Mobility team to support the administration and operations of the Bay Area High Road Transition Collaborative (HRTC), a large workforce coalition led by All Home
Provide administrative support, including assisting with notetaking and meeting minutes processes, follow-up reminders and communication, creating Zoom registration pages, slide deck management, monitoring attendance, virtual tech management
Support the Economic Mobility team with other administrative tasks, including purchasing, calendaring, project coordination matters, drafting meeting agendas
Perform data organization tasks as requested, including stakeholder coordination and list management, large group meeting scheduling, internal Google drives, Google listserv mgmt. and others
Conduct light calendar management for the Chief Economic Mobility Officer and Director of Housing and Economic Strategy

Other All Home administrative team support (20%)

Provide overall administrative support for the Chief Partnership Officer, Chief Economic Mobility Officer, Chief Impact Officer, and other Executive staff
Manage calendars for supported executives and conduct scheduling for their teams
Track and report lobbying time for supported executives
Support planning and logistics for staff and team meetings, including both remote/hybrid meeting technologies and in-person meeting logistics
Support efforts to improve All Home’s office in downtown San Francisco, including purchasing and restructuring existing space to be more efficient and useful
Provide general administrative support along with other members of the Admin Team, and perform other job-related duties as assigned or needed

Qualifications

Minimum 2-3 years relevant experience in administrative or coordinator work, ideally at a mission-driven organization
Familiarity with the Bay Area region for meeting coordination and collaboration with stakeholders
Advanced planning and organizational skills, with strong attention to detail and the ability to manage many stakeholders across government, private and non-profit agencies
Advanced calendar management skills in Gmail/Google Calendar
Strong project management, time management, planning, and prioritization skills
Excellent communication, interpersonal, and problem-solving skills
Ability to engage in continued conversations about justice, equity, diversity, and inclusion, with a racial equity focus, and to apply those conversations to daily work
Well-versed in Zoom, including familiarity with settings and features to manage hybrid and virtual meetings (screen/audio sharing, breakout rooms, polls, chat, etc.)
Fluency with Google Workspace, MS Office suite (particularly Excel and PowerPoint), Slack, Salesforce, MailChimp, WordPress, and other applications that ease remote collaboration

Reporting + Organizational Relationships

This position will report directly to All Home’s Director of Housing and Economic Strategy.

All Home is an independent project operating under the fiscal sponsorship of Tides Center and its 501(c)(3) status. All Home staff are all officially employees of the Tides Center.

Compensation & Classification

All Home is committed to paying competitive wages. The salary range is equivalent to $90,000-$110,000 ($43.27-$52.88/hr). Through our fiscal sponsorship with the Tides Center, we have a competitive benefits package with health, dental, vision, and life insurance, matching funds for retirement, and more. This is a full-time non exempt position.

How to Apply

Please submit a resume and cover letter to ProgAdminCoordJob@allhomeca.org. Your cover letter should express your interest in working at All Home and your qualifications for the role; we encourage you to list your LinkedIn profile on your application. Priority will be given to applications received by October 30, 2023. The position is open until filled.

Hybrid Work Environment

All Home has a hybrid workplace where employees do both remote and in-person work. We have mandatory in-person all-staff gatherings at least once per quarter and staff are required to attend other in-person meetings as needed. Employees can also use our limited office space in downtown San Francisco.

Preference will be given to candidates already based in the Bay Area. Exceptional applicants from outside the region may be considered, provided they plan to relocate to the Bay Area and participate in required in-person meetings and events. This position’s workplace will be our office in downtown San Francisco, even if the employee chooses to spend the majority of their workdays from their home office.

COVID Vaccine Requirement

All Home employees must confidentially show proof of an up-to-date COVID-19 vaccination as a condition of employment unless they seek and receive an accommodation due to a medical condition or sincerely held religious belief or practice.

Physical Demands

Physical demands include continual sitting, typing, and repetitive computer use for up to 8 hours a day. The position also requires frequent communication with others, including hearing and speaking clearly with individuals and groups, in person and via phone and video calls. These demands are representative of those that must be met to successfully perform the job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Driving and Local or Domestic Travel

The employee must have a valid driver’s license and be able to travel periodically: to our downtown SF office, to meet partners throughout the region, and/or to conferences or events held in other regions of the U.S.

Equal Employment Opportunity

All Home is fiscally sponsored by Tides Center, an equal-opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. We encourage and will consider for employment qualified applicants with arrest and conviction records.

Applicants with Disabilities

Reasonable accommodation will be made so that qualified applicants who are disabled may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.