Program Lead, Grants & Compliance

Program Lead, Grants & Compliance
Be part of a dynamic team dedicated to transforming science education through professional learning, partnerships, and advocacy. The National Science Teaching Association (NSTA) supports educators nationwide and manages several federally and privately funded STEM education initiatives.
This position reports to the Sr. Director of Competitions and works collaboratively across departments.

ESSENTIAL RESPONSIBILITIES
Grants Financial Management
• Monitor financial performance of federal and private grants to ensure expenditures align with approved budgets and funding agreements.
• Conduct budget-to-actual analysis and spending forecasts for all grant-funded initiatives.
• Prepare financial reports and budget updates for program leaders and funding agencies.
• Manage grant billing, invoicing, and fund drawdowns where required by grant agreements.
• Work closely with the Finance Department to ensure grant-related expenses are properly recorded and tracked.
• Provide financial guidance to program teams to support responsible budget management.
Grant Compliance & Regulatory Oversight
• Ensure compliance with federal regulations including OMB Uniform Guidance (2 CFR Part 200) and sponsor-specific requirements.
• Review grant expenditures and documentation to confirm costs are allowable, allocable, and properly documented.
• Maintain grant documentation and compliance records for federal and private funding sources.
• Assist with preparation for Single Audits and other grant-related compliance reviews.
• Support preparation and submission of required financial reports to funding agencies.
• Provide guidance to staff regarding grant regulations, compliance requirements, and financial policies.
Proposal Budgeting & Financial Planning
• Support preparation of financial components of federal and private grant proposals.
• Work with program staff to develop realistic program budgets and cost projections.
• Provide financial analysis to support decision-making related to grant-funded initiatives.
• Assist with organizational budgeting and forecasting related to grant-funded programs.
Process Improvement & Internal Controls
• Develop and maintain standardized procedures for grant financial management and compliance.
• Identify opportunities to improve organizational processes related to grants and contracts administration.
• Work with the COO to ensure strong internal controls and financial oversight for grant-funded activities.
Cross Department Collaboration
• The Manager serves as the primary liaison between program teams and the Finance Department on all grant-related financial matters.
• The position partners with program managers and project directors to support effective budget management while ensuring compliance with sponsor requirements and organizational financial policies.

QUALIFICATIONS
Education & Experience
• Bachelor’s degree in finance, accounting, business administration, or a related field required.
• 7+ years of experience managing grant finances within a nonprofit organization, including federal grants.
• Demonstrated experience overseeing multiple federal and private grants simultaneously.
• Experience supporting federal grant compliance and audit preparation are strongly preferred.
Technical Skills
• Strong proficiency in Microsoft Excel and financial analysis.
• Experience with association management systems (Aptify or similar) preferred.
• Familiarity with accounts payable and financial management systems.
• Experience preparing financial reports for grant sponsors.
CORE COMPETENCIES
Successful candidates will demonstrate strength in the following areas:
• Federal grants compliance and regulatory oversight
• Grant financial management and budget monitoring
• Cross-department collaboration and communication
• Analytical thinking and problem solving
• Systems and process management for complex grant portfolios
• Risk management and internal control awareness

SOME OF OUR BENEFITS
• Mission-driven work with national education impact
• Collaborative, purpose-focused team culture
• Work/life balance
• Remote work
• Good health, dental, and vision insurance
• Vacation and sick leave
• Generous retirement contribution
SALARY
$100,0000-$110,000
POSITION LOCATION
This position is remote with core hours between 10:00 AM and 3:00 PM eastern