Job Description
Department
Vice President for University Relations Office
Job Summary
Department Specific Responsibilities
- Manages and coordinates administrative activities necessary for the operation of the Indiana University Washington, DC office.
- Provides day-to-day administrative work and executive-level support to the Assistant Vice President for Federal Relations, and Director, Federal Research Relations and, on occasion, IU personnel using the office on a temporary basis.
- Tasks include calendar monitoring, scheduling meetings, conference calls, and videoconferences, coordinating catering, ordering office and hospitality supplies, handling incoming inquiries via email or phone, and taking care of all guests and visitors to the office.
- Serves as a project assistant with IUAA staff to organize DC-based IUAA programs and events, tracking and reporting information about program participants. Other duties include drafting, and preparing routine correspondence and managing the requests for use of the DC office space.
General Responsibilities
- Manages a small project, from start to finish, or one phase of a large project, ensuring on-time completion within budget.
- Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
- Reports on progress and provides regular updates to upper management.
- Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.
- Collaborates with other departments to ensure that project objectives are achieved within established time frames.
- May provide guidance and support to non-exempt staff.
EDUCATION
Required
- Bachelor's degree in a relevant field
WORK EXPERIENCE
Preferred
- Some relevant experience
Combinations of related education and experience may be considered
SKILLS
Required
- Ability to drive multiple projects to successful completion
- Demonstrates project management skills
- Proficient communication skills
- Excellent organizational skills
- Excellent collaboration and team-building skills
- Demonstrates time management and priority-setting skills
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental Insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.
If you are interested in applying, please visit the Indiana University careers site and initiate your application process.
Directions on how to apply:
1. Non-IU employees should click on the first link below to access the careers site; current IU employees should click on the second link below.
2. Review the job description and then click on "Apply for Job" to begin your application.
3. Non-IU employees will need to sign in to access your account. If you do not already have an account, click on "Register Now" to create an account. Current IU employees will be recognized through CAS Authorization.
4. Complete the application process.
If you are NOT an IU employee currently, please use the following link:
Current IU employees should use this link: