Scheduler

The Office of Congresswoman Alma S. Adams (NC12) seeks an experienced, highly organized, and detail-oriented Scheduler for her Washington, DC office. This is not an entry-level position. The ideal candidate will possess exceptional time management skills, the ability to prioritize and manage competing demands, and the capacity to perform well under pressure in a fast-paced environment. The Scheduler is responsible for managing the Congresswoman’s complex schedule, organizing official travel, and acting as a liaison with various stakeholders, including constituents, fellow Members of Congress, distinguished guests, and leaders from public, private, and nonprofit sectors.

The Scheduler will work closely with the Member, Chief of Staff, and Deputy Chief of Staff/District Director to ensure the smooth coordination of the Member's day-to-day activities and long-term commitments.

Key Responsibilities:

1.     Scheduling & Coordination:

o  Manage and maintain the Congresswoman’s daily and long-term schedule, ensuring all appointments, meetings, events, and travel are accounted for.

o  Receive, prioritize, and organize incoming scheduling requests from internal and external stakeholders.

o  Communicate with external organizations, constituents, and other congressional offices to coordinate scheduling requests, events, and meetings.

o  Maintain flexibility to accommodate changes to the schedule throughout the day and ensure the Congresswoman is briefed on updates in real time.

o  Ensure that all meetings, events, and activities are properly logged and tracked.

2.     Travel & Logistics:

o  Coordinate all travel arrangements for the Congresswoman, including transportation, lodging, and related logistics.

o  Work with the Chief of Staff and Deputy Chief of Staff to coordinate travel schedules and ensure seamless transitions between office duties and travel commitments.

o  Manage travel-related expenses, including collecting receipts and submitting for reconciliation with the financial administrator.

3.     Briefing & Preparation:

o  Work with the Member and relevant staff to prepare daily briefing materials, including key meeting objectives, background information, and travel logistics.

o  Provide daily and weekly briefings to the Congresswoman on upcoming events, meetings, and other scheduling matters.

4.     Liaison & Communication:

o  Serve as the primary point of contact for coordinating scheduling with key stakeholders, including Members of Congress, Congressional staff, government officials, donors, advocates, and other influential partners.

o  Ensure timely and professional communication with constituents, including responding to scheduling inquiries and arranging meetings or office visits as appropriate.

o  Collaborate with other congressional offices, leadership staff, and external organizations to ensure seamless scheduling and minimize conflicts.

5.     Administrative Support:

o  Track and manage the Congresswoman’s messages, telephone calls, and emails as requested, ensuring timely follow-up, follow-through and prioritization.

o  Assist with administrative tasks as needed, including drafting correspondence, managing schedules, and other office support functions.

 Qualifications:

o  Ideally, at least 2-3 years of experience, and working in a congressional office or political setting, with a strong preference for experience in scheduling, office management, or executive assistance.

o  Demonstrated ability to manage a complex schedule, prioritize tasks effectively, and work efficiently under tight deadlines.

o  Strong communication skills, both written and verbal, and the ability to interact professionally with a wide range of stakeholders.

o  Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.

o  Ability to exercise discretion and handle confidential information with integrity.

o  Familiarity with office management software and scheduling tools (e.g., Microsoft Office, Outlook, and scheduling software).

o  Strong work ethic and a commitment to supporting the Congresswoman’s mission and constituents.

·       Preferred:

o  Previous experience working for a Member of Congress, in a district office, or in political campaigns.

o  Ties to North Carolina’s 12th Congressional District or prior experience working in North Carolina.

o  Experience with event planning or constituent services.

o  Knowledge of congressional procedures, protocols, and working with leadership staff.

Salary & Benefits:

·  Salary: commensurate with experience.

· Benefits: Eligible for transit benefits, student loan repayment assistance, and other standard congressional office benefits. Additional benefits to be discussed during the interview process.

Application Process:

Qualified candidates should submit a cover letter, a resume, and three references to NC12.resume@mail.house.gov with “[NAME] –Scheduler” in the subject line.

Equal Opportunity Employer: The office of Congresswoman Alma S. Adams is committed to fostering a diverse and inclusive workplace. We encourage individuals from all backgrounds and identities to apply, including people of color and those from underrepresented groups.