Special Events Coordinator

Planned Parenthood of Florida
Florida, United States
Posted 

Job Description



Special Events Coordinator – Make an Impact

If you love the idea of making an impact on your community with a strong mission oriented organization, we want to hear from you. Planned Parenthood of Florida is seeking a Special Events Coordinator to join our Development team. You will be an integral part of our culture which fosters a commitment to our workplace values: respect, caring, support, effective communication, teamwork, collaboration, accountability and responsibility.

Work Location & Travel

This is a full time, remote position based in Florida.

This role requires regular travel throughout Florida during event season. The busiest travel season typically runs from October through May, while travel demands are generally lighter during the summer months. Mileage reimbursement is provided for eligible business travel.

Our Mission

We believe that reproductive self determination and the right to privacy are core human freedoms. Our mission is to provide exceptional cutting edge sexual and reproductive health care, including abortion, through education, advocacy and clinical services that are affordable, accessible and available to all people in the community, regardless of income, race, marital status, religion, or sexual orientation. Please visit us at www.ppfl.org to learn more.


Snapshot of Key Accountabilities of the Special Event Coordinator:

  • Coordinate logistics for a variety of events, including signature fundraising events, donor stewardship receptions and cultivation events.
  • Assist with event production, including timelines, run-of-show documents, venue logistics, décor, audiovisual needs, catering, registration, and onsite event management. 
  • Support event setup, execution, and breakdown. 
  • Process event gifts and sponsorship payments, reconcile revenue, and prepare post-event financial reports. 
  • Track sponsorships, ticket sales, attendance, and donor engagement through Salesforce. 
  • Manage guest registration, seating assignments, name badges, place cards and RSVP tracking.
  • Create mailing lists, perform mail merges, coordinate printing, and oversee assembly and distribution of event mailings.
  • Answer and respond to inquiries received through the Special Events phone line and email inbox. 
  • Participate in department planning meetings and contribute to annual event planning and strategy. 
  • Maintain organized event files, reports, and documentation. 
     

Experience and Education of the Special Events Coordinator:

  • Bachelor's degree preferred, or equivalent work experience. 
  • 1-2 years of experience in a non-profit organization, within a Development Department preferred.
  • Strong organizational skills and ability to manage numerous projects and deadlines simultaneously. 
  • Flexibility in adapting to changing priorities. 
  • Ability to work effectively with donors, volunteers, staff, and others within and outside of the organization. 
  • Ability to organize and coordinate event logistics. 
  • Proficient in Word, Excel, Outlook, PowerPoint, Adobe PDF Pro and donor database software. 
  • Experience with CRM databases (Salesforce preferred). 
  • Excellent written and oral communication skills. 
  • Must be self-motivated and able to work independently or with a team. 
  • Experience in fundraising campaigns, appeals and events is preferred. 
  • Superior attention to detail, accuracy, and dependability. 
  • Ability to handle confidential information appropriately. 
  • Strong interpersonal skills. 
  • Ability and willingness to travel throughout Florida as required for events. 
  • Strong understanding of and personal commitment to reproductive rights and the mission of Planned Parenthood.


What Does It Take to Thrive Here

  • Strong commitment to our mission and values.
  • Self motivated and able to work independently in a remote environment.
  • Highly organized, detail oriented, and accountable.
  • Collaborative team player who enjoys working across departments.


Benefits and Compensation

  • Annual starting salary of $48,000 commensurate with experience.
  • Eligible for all applicable benefits effective the first of the month following 30 days from your hire date.
  • We value work life balance and offer generous PTO and holidays.
  • Eligible for mileage reimbursement for approved business travel.


Planned Parenthood of Florida is a Drug Free workplace and an Equal Employment Opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.


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