Mail Program Associate (Cycle Hire)

About Us

The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) – people of color, unmarried women, and young people – who make up the majority of the potential electorate, but have been historically underrepresented in political participation and power. Using direct mail, digital and social media outreach, guided by rigorous data science and experimentation, and working closely with a multitude of partner organizations, VPC connects with millions of voters each year, building the foundation for a more representative democracy. Over the past 20 years, VPC has helped more than 6.1 million people register to vote. VPC is driven by a commitment to constant research, testing, experimentation and evaluation, and thus offers many of the most cost-effective, proven, high-impact programs in the civic engagement field.

The Center for Voter Information (CVI) is VPC’s partner organization. It is a separate but affiliated 501(c)4 non-profit that works to engage both the NAM and members of the broader electorate who share its values.

VPC-CVI does not sponsor work visas for potential or hired employees under any circumstances.

The Role

VPC and CVI are seeking a Mail Program Associate. Reporting to the Deputy Director of Mail Programs, the Associate will support the Mail Department in large-scale Voter Registration, Vote-by-Mail and Get Out the Vote programs for the 2024 election. They will be responsible for proofreading large-scale mail communication, providing administrative support, and answering questions from recipients of VPC and CVI mail. This role is a good fit for someone who will be able to easily adapt to the often unpredictable situations that arise in printing large-scale mail programs.

This position is remote. During the first week of employment, the Mail Program Associate will be required to be onboarded in person at our Washington, D.C. office.

This is a full-time cycle position with an end date of Friday, November 15, 2024.

Primary Responsibilities:

• Researching and recording state-by-state details of polling hours, rules, and locations
• Proofreading mail materials at all stages for accuracy and consistency
• Ensuring edits have been correctly implemented by the printer and consulting team
• Being able to answer phone calls and inquiries in a respectful manner or direct callers to resources
• Updating and maintaining our internal filing system

Must-Have Skills and Qualifications:

• Excellent attention to detail
• Ability to turn around work quickly and accurately 
• Thrives working under tight deadlines
• Familiarity with Google Docs and Excel
• Broad familiarity with election systems and electoral terminology

Nice-To-Haves:

• Familiarity with political mail is a plus 
• Spanish language fluency is a bonus but not required

Work Environment:

• Ability to work occasional nights and weekends up to 20% of the time
• Travel for this position is generally not required, but remote candidates will be expected to travel to Washington, D.C. for two days of onboarding and training.

Salary and Benefits

The salary range for this position is $40,000 - $45,000 annually, commensurate with experience. This is a full-time position that ends on Friday, November 15, 2024. This position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay. Our comprehensive benefits plan includes 100% employer-paid medical, dental, and vision insurance for employees and immediate family members; 100% employer-paid short and long-term disability and life insurance for employees; generous paid time off, and more.

How To Apply  

Not sure you meet all the qualifications? We encourage you to still apply! To apply, please submit a resume, a brief response on why your experience makes you a good fit for this role, and at least three professional references. A cover letter is not required. Interested candidates can APPLY HERE. Applications will be considered on a rolling basis until a successful candidate is identified. Candidates are strongly encouraged to apply by Monday, May 6, 2024, for early consideration. References are not contacted until you are notified. 

VPC-CVI is an Equal Opportunity Employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply. We strongly value the leadership of people of color, LGBTQ individuals, and other traditionally marginalized communities, and encourage candidates from these communities to apply.

We strive to create and maintain a working environment that is inclusive, equitable and welcoming. At VPC-CVI, diversity, equity, justice, inclusion and accessibility are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals.