Project for Public Spaces is seeking a Bookkeeper/Office Manager to handle the day-to-day bookkeeping, CRM database maintenance, and basic office management. The nonprofit organization currently has a $2.5 million annual budget with revenue generated from corporate sponsors, fee for service project work, events, publications, and philanthropic support. Project for Public Spaces will be celebrating its 50th anniversary in 2025.

The ideal candidate will have experience entering and maintaining accounting records for a nonprofit organization, managing an office remotely, excellent organizational skills and attention to detail, and a collaborative and proactive approach to their work. Only candidates with experience in Quickbooks will be considered.

This is a part-time remote position; however, we will focus on applicants who are able to pick up physical mail in Brooklyn as needed. The position will report to the Finance & Operations Manager.

Primary Responsibilities

Bookkeeping:
Enter Accounts Receivable and Accounts Payable information into Quickbooks Online, ensuring correct coding and account lines
Send regular AP and AR reports to relevant staff
Maintain electronic connections between Quickbooks and other online banking and accounting systems
Communicate with program staff regarding overdue accounts when necessary
Maintain detailed backup documentation throughout the year in preparation for the annual audit
Reconcile bank accounts and credit card statements monthly
CRM Maintenance
Update and maintain constituent information in the CRM database
Ensure data integrity and accuracy in CRM records
Assist in generating reports and analysis from CRM data
Office Management:
Maintain two generic organization email accounts, forwarding, replying, or filing emails as necessary
Picking up physical mail in Brooklyn in a timely manner (upon electronic notification)
Managing occasional scheduling requests for the co-Executive Directors

Qualifications and Skills

An advanced level of Quickbooks Online working knowledge and experience is required
Knowledge of standard nonprofit accounting protocols and best practices
Experience in maintaining accurate records, and preparing clear and accurate financial reporting for informational, auditing, and operational use
Knowledge in Excel, Google applications (Sheets, Docs), Bloomerang a plus
Ability to work independently, prioritizing workflow to meet deadlines and paying close attention to detail
Ability to maintain positive and collaborative relationships with outside vendors and internal staff, and work with people from diverse backgrounds
Ability to commit to a regular schedule
Excellent written and oral communication skills
Ability to input, retrieve, and analyze data from CRM databases
Familiarity with CRM functions such as data entry, reporting, and gift processing

About Project for Public Spaces

Project for Public Spaces is a nonprofit organization dedicated to helping people create and sustain public spaces that build strong communities. We are the central hub of the global placemaking movement, connecting people to ideas, resources, expertise, and partners who see place as the key to addressing our greatest challenges.

Project for Public Spaces is committed to providing equal employment opportunity for all, regardless of race, ethnicity, gender identification, sexual orientation, religion, age, disability, or veteran status. We believe in creating a workplace based on equal opportunity, and in the increased effectiveness that comes from a diverse workforce. To this end, we strive to:

Hire staff that reflect this country's full range of racial, ethnic, cultural, sexual, and socioeconomic identities;
Create a workplace where true diversity is fostered and different perspectives are valued and freely exchanged;
Ensure that all members of the Project for Public Spaces community feel welcome and respected, and have equal opportunities to thrive and advance within the institution; and
Remain committed to supporting low-income communities and communities of color particularly affected by social inequities.