Grant Compliance and Budget Assistant

Organization Description 

Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world’s greatest challenges – from gender-based violence to the climate crisis, economic inequities, and more. We are “venture catalysts,” identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change — providing them connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 24 years, we have directly invested in more than 20,000 change-makers across 184 countries, who in turn have improved the lives of millions of people in their communities and countries.

Today, Vital Voices has a staff of nearly 100 headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women’s Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations — bringing together women leaders and their allies to tackle the world’s greatest challenges.

Mission

Vital Voices invests in women leaders taking on the world’s greatest challenges and accelerates collective action towards an equitable and sustainable world.

Organizational Goals 2030

1. 
   
2. Scale our proven investment model from 20,000 to 50,000 women leaders – who together will positively impact the lives of one billion people.
3. 
   
4. Make a measurable impact on 1-2 of the greatest challenges as defined by the Vital Voices Global Network – proving the power of collective action.
5. 
   

Summary:

The Finance & Operations team has an exciting opportunity for a talented early career professional in the position of Grant Compliance and Budget Assistant. The Grant Compliance and Budget Assistant will provide administrative support for day-to-day award budget management, financial vetting of new sub-awardees and urgent assistance referral partners, and additional support as needed under the direction of the Compliance and Budget Manager. In addition, the Compliance and Budget Assistant will work across a portfolio of projects alongside and learning from cross-functional teams with leaders and peers with varying backgrounds, education, and experiences. This position is based in Washington, DC and it is a hybrid role, with two required in-person days per week.

Additional Responsibilities Include:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Administrative Assistance: 

• 
  
• Organize and maintain grant-related files for both incoming and outgoing awards.
• 
  
• Provide administrative support, including the review of reports, receipts, and processing of payment requests, risk assessment vetting, and continuous monitoring throughout the fiscal year.
• 
  

Financial Reporting Review: 

• 
  
• Engage proactively in the comprehensive review of financial reports, ensuring accuracy, consistency, and compliance with organizational standards and donor rules. This will also include identifying variances and providing actionable insights or recommendations for improvement.
• 
  
• Collaborate closely with the finance team to gain insights into financial data interpretation, verification, and reporting nuances.
• 
  
• Participate in monthly/quarterly financial review meetings, contributing insights and enhancing skills in financial reporting and analysis.
• 
  

Data Entry: 

• 
  
• Execute detailed data entry tasks across platforms such as Salesforce, SharePoint, Asana, and Monday.com boards.
• 
  

Communications: 

• 
  
• Develop communications materials, including one-pagers, concept notes, and other relevant documents.
• 
  

Grant Agreement and Proposal Support: 

• 
  
• Assist in the processing and submission of final grant agreements, amendments, and routine correspondence.
• 
  
• Ensure program staff are updated on the progress of agreements, amendments, and related correspondence.
• 
  
• Conduct initial reviews of financial reports for accuracy, compliance, and consistency.
• 
  
• Update the grants database, grant management tracker and boards on a regular basis ensuring accuracy and timely reporting.
• 
  
• Undertake other duties as assigned, including participation in special projects that offer opportunities for enhanced financial report analysis and insights.
• 
  
• Provide support as needed for funding proposals.
• 
  

DE&I Commitment:

• 
  
• Embrace and model the Vital Voices guiding principles, values, investment, and leadership models with the goal of supporting Vital Voices’ organization culture and success.
• 
  

Other duties as assigned

Qualifications: 

• 
  
•  Bachelor’s degree in international relations, finance, or a related field.
• 
  
• 1-3 years of experience in administration or program support.
• 
  
• Experience or familiarity with subawards is a plus.
• 
  
• Knowledge of US government award rules and regulations (2 CFR 200 and 2 CFR 600) is a plus.
• 
  
• Familiarity with project management tools such as Salesforce, Asana, Monday.com, etc.
• 
  
• Advanced computer literacy, including strong Excel skills.
• 
  
• Knowledge of grants management software/database is beneficial.
• 
  
• Excellent written and oral communication skills.
• 
  
• Exceptional attention to detail and ability to multitask.
• 
  
• Ability to work effectively in a multicultural team environment.
• 
  
• Capacity to prioritize tasks, deliver quality results within tight timelines, and work with minimal supervision.
• 
  
• A positive attitude and unwavering commitment to the mission and values of Vital Voices.
• 
  

This position is a full-time non-exempt hybrid position based in Washington, DC with two days of required in person attendance at the Vital Voices Headquarters. If and when it is safe to travel, domestic and international travel up to 5% may be required for the position.

The starting salary range for this position is $43,905 – $53,661 based on experience and ability to have broad impact early.

Benefits:  

At Vital Voices, we value our employees and their well-being. That's why we offer a competitive and comprehensive compensation package that includes medical, dental, and vision insurance, 401k match, short and long-term disability, life insurance, HSA, EAP, and more. But that's not all. We believe in giving our employees the flexibility and support they need to thrive in their work and life. That's why we provide generous PTO including wellness flex Fridays, parental leave, earned sabbatical time, and volunteer leave as well as a professional development stipend to support continuous improvement. Join us and be part of a global team that empowers women leaders to transform the world.  

---

Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge.

Staff may experience secondary trauma due to exposure to descriptive and/or graphic gender-based violence content in their work on the urgent assistance program. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.