Staff Assistant for Scheduling & Office Administration

Staff Assistant for Scheduling & Office Administration

State of Colorado Job Opportunities

Denver, CO

Job details

Salary

$3,333 - $3,458 a month

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Description of Job

The Staff Assistant is the primary point of contact for callers

and visitors to the Governor’s Office. This position serves as a Front Desk Receptionist

for the Office, provides general administrative assistance, manages office supplies and

equipment needs, and provides support to staff as needed for other project work.

Essential Duties and Responsibilities:

Arrange correspondence with Colorado constituents through phone calls and emails

Maintain a database of constituent comments and requests using SalesForce

Overall upkeep of the Governor's Office, including ordering paper and office supplies, maintaining copier systems

Scheduling for the Director of Communications and Community Engagement

Work closely with the Director of Advance/Travelling Press Secretary to create budgets, reserve vehicles, and plan travel for the Communications and Community Engagement team for their support of the Governor’s travel

Assist the Governor's Legislative Liaison with policy issues, briefings and research.

Scheduling and maintaining the Governor's conference room

Assist with Correspondence (draft proclamations, congratulatory letters, and letters of recognition)

Arranging correspondence between different Colorado State Department's

Advocate services in order to make sure that the state is doing everything it can to help its constituents

Scheduling the first floor spaces of the Colorado State Capitol for press conferences and events

Working on various projects as they come to the front desk, assisting various staff members in different offices within the Governor's Office (writing briefs, doing research, etc.)

Organizational Relationships: This position reports to the Director of Constituent Services and Office Operations and is part of the Internal Operations Team.

Expected Annual Travel: None

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education/Experience:

BS/BA preferred

Customer service experience required

Completion of a Governor’s Office internship preferred

FLSA Status: Non-Exempt

Supplemental Information

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

We offer a generous benefits package including:

Annual leave accrued at 13.33 hours per month

Sick leave accrued at 6.66 hours a month

10 paid holidays per year

Medical and dental plans

State paid life insurance policy of $50,000

Choice of 2 retirement plans

401K and 457 plans

State paid Short Term Disability coverage

Additional optional life and disability plans

Credit Union Membership

RTD pass

Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Michelle Hunter by phone (303) 866-6309 or email michelle.m.hunter@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.