Scheduler & Executive Assistant

Senior Midwestern Appropriator seeks an experienced and motivated Scheduler & Executive Assistant for their Washington, DC office.

The ideal candidate will have excellent communication and interpersonal skills, a keen attention to detail, and an ability to execute in a fast-paced environment. Primary responsibilities include but are not limited to managing the Member’s schedule and travel in DC; collaborating with DC and district staff; leading scheduling meetings; monitoring and processing Member and DC office expenses; and assisting with smooth office operations.

This position requires candidates with proven experience in organization and administrative roles, and comfort working directly with the Chief of Staff, DC Staff Director and District Scheduler. Candidates must be available to assist the member outside of regular business hours and have a valid driver’s license. Hill experience preferred. The ideal candidate is self-motivated, highly organized, personable, dependable, professional and committed to serving high performing Member.

This office is an equal opportunity employer. Diverse candidates are encouraged to apply. Qualified candidates should submit a resume, cover letter and writing sample as one combined PDF to midwestern.resume@mail.house.gov with “Scheduler - Name” in the subject line.

ESSENTIAL JOB FUNCTIONS:

• Prepares the daily schedule for the Congresswoman and distributes copies to the Washington, D.C. and district offices;
• Prepares detailed itineraries and memos for the Congresswoman, including important numbers, locations, guest background and contact names;
• Briefs the Congresswoman on all scheduling activities and requests of the Washington, D.C. office;
• Coordinates scheduling of press with the Communications Director;
• Coordinates photo opportunities with constituents and/or for major events;
• Makes reservations for the Congresswoman’s air travel, ground transportation, and lodging;
• Submits vouchers for travel and expense reimbursement to the staff member/contractor responsible for submitting office bills for payment;
• Responds promptly to all invitations, either by written correspondence and or by personal telephone call;
• Ensures that the Congresswoman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;
• Maintains the Congresswoman’s files, including notes, correspondence, and all information relating to travel and logistics;
• Acts as a liaison between the Congresswoman and external offices and federal agencies to arrange for the Congresswoman attendance at meetings or to coordinate travel plans;
• Maintains a good working relationship with the Congresswoman, Chief of Staff, DC Staff Director, District Scheduler, staff and constituents;
• Works a flexible schedule including periodic long hours, nights, and weekends.
• Performs other duties as assigned including driving responsibility on a staff revolving basis.