Job Description
Who We Are:
Active San Gabriel Valley (ActiveSGV) is a community-based environmental justice and public health non-profit headquartered in the City of El Monte. Our mission is to create a more sustainable, equitable, and livable San Gabriel Valley. We envision a San Gabriel Valley where people of all ages, incomes, abilities, and backgrounds have the opportunity to thrive. Where decision-making accounts for the needs of current and future generations. Where local and regional investments help address our most pressing challenges, including the climate crisis, housing affordability, and inequity. Where elected leadership reflects and accurately represents one of the United States’ most diverse regions. Where communities pilot best practices in public policy, health, sustainability, and governance.
The San Gabriel Valley is stronger through the creation of quality jobs, living wages, employment mobility, a strong economy, clean water and air, accessible parks, stable and affordable housing, safe and efficient transportation, and a healthy built environment that supports sustainability. As such, ActiveSGV is committed to diversity, equity, and inclusion in our work, aiming to eliminate barriers so our communities can lead happier, healthier lives. As part of our commitment to gender equality, mental health and wellbeing, and the environment, ActiveSGV has instituted a flexible 32 hour work week for all employees.
ActiveSGV strives to make our commitment evident across all levels: in our organizational structure, policies, advisory board, staff, volunteers, donors, goals, and vision. We welcome people of all backgrounds and aim to maintain a culture of respect, openness, learning, integrity, honesty, and a sense of fun.
Learn more at www.activesgv.org
About the Position:
We are looking for an experienced finance and administrative professional to provide leadership in financial management, planning and analysis to support the financial health of the organization. ActiveSGV has an annual budget of approximately $2.5 million, a staff of 20-25 who work remotely and in person throughout Los Angeles County. Reporting to the Executive Director and working with leadership of the organization, the Manager is responsible for providing financial management, analysis, advice, and reporting; hands-on implementation of some financial systems and processes; identifying opportunities for improved efficiencies and performance; and demonstrating financial leadership in the organization, particularly with non-finance staff. We have recently transitioned from our fiscal sponsor (6/30/2021) and we’re looking for a candidate who will be excited about strengthening and creating new financial and admin systems for the organization.
Primary Responsibilities
Corporate Governance
● Keep abreast of financial governance and oversight best practices, including IRS regulations for nonprofit organizations
● Implement organizational policies, procedures, and internal controls for financial and general operations to ensure effective compliance with state, federal, and donor/partner/sponsor requirements
● Support preparation of materials for Board of Director meetings
Financial Management
● Manage relationship with the organization’s contracted bookkeeper, including implementation of payment policies and practices and monthly reconciliations and closeouts of bank and credit card accounts
● Manage the organization’s banking relationships
● Manage the preparation of the annual operating budget
● Manage rolling 12-month cash forecast and quarterly financial statements
● Manage annual audit and tax filings
● Oversee maintenance of payroll and benefits payments
Program & Project Administration
● Develop and maintain, on an ongoing basis, the staff’s hourly rates to ensure sufficient revenue generation
● Advise staff on the development and management of program and project budgets to ensure sufficient revenue generation
● Pilot and build a full system for utilizing the organization’s time-tracking software/applications so it reflects accurate and timely financial information and ensures that project managers succeed in managing their project budgets
● Pilot and build a full system for utilizing the organization’s project management software/application, to organize teams, streamline tasks and keep a historical record for similar projects in the future.
Grant Administration
● In conjunction with the organization’s Development Consultant, work closely with the organization’s sponsors, partners, and internal staff to ensure grant expense budgets are developed and managed in alignment with grant goals
● Manage required financial reports to donors for grants
● Manage compliance with grant agreements with regard to budgets and spending
● Provide grant writing support as needed
Operations
● Work with leadership to set strategic and operational goals for the organization on an annual basis
● Regularly evaluate the efficiency of business procedures according to organizational objectives and implement agreed-to improvements
● Review financial information and adjust operational budgets to promote revenue generation
● Work with other senior staff to promote a strong and positive working culture at the organization
● Manage relationships/agreements with external vendors, including technology
● Primary liaison with Human Resources consultant
● Other duties as assigned.
This position will offer a hybrid of remote and in-person (average 1 day a week) work from our offices at the Jeff Seymour Family Center in El Monte.
Required Qualifications and Skills:
● Bachelor’s (or higher) degree in accounting, business or math, MBA, or MPA with financial management concentration
● Four to seven years’ relevant non-profit accounting and/or financial management experience
● Proven management ability and experience improving and implementing operational and administrative systems
● Experience in generally accepted account practices (GAAP) and internal control systems
● Acumen in maintaining accurate financial records and preparing clear and accurate reporting for informational, auditing, and operational use
● Expert knowledge in QuickBooks Online, Excel and Google applications (Sheets, Docs).
● Ability to work independently, prioritizing workflow to meet critical deadlines and paying exceptionally close attention to detail
● Ability to work with people from diverse backgrounds
● Excellent written and oral communication skills
● Knowledge of generally accepted financial management and accounting principles, and specifically non-profit accounting, AR and AP management, payroll, budget development and management, and financial statement preparation
● Experience with a standard accounting/financial management system
● Experience with audits and legal compliance
● Experience supervising and developing financial staff
● Ability and willingness to translate complex financial concepts, audit requirements, compliance needs, and other areas of your knowledge and expertise to clear, concise, understandable and actionable information for program content staff and executives
● Outstanding communications skills, written and oral; experience in effectively communicating key information, including presentations to staff and senior management
● Proactive, hands-on strategic thinker with excellent problem-solving skills and ability to see beyond numbers and simple reporting to strategic data interpretation and identification of trends and new possibilities
● Excellent quantitative and analytical skills
● Excellent interpersonal and relationship-building skills; ability to work effectively as part of a team
● Ability to prioritize, negotiate, and multi-task while maintaining vigilant attention to detail
● Creative, flexible, and responsive
● Demonstrated resourcefulness and good judgment
● Demonstrated support for social justice and racial equity
● Physical Requirements: Must be able to lift up to 25 pounds and perform standard office work. Also required is the ability to listen, hear, speak, climb stairs, bend, stoop, sit, and stand for intermittently long periods of time.
● Experience with Federal compliance
● Experience with Federal Single Audit
● Experience developing and negotiating contracts
● Knowledge of or experience with Paylocity, Quickbooks, and EveryAction
● Interest in broadening experience from finance-focused to managing across the entire suite of financial and operations responsibilities.
It would be great if you also had…
● Strong ties and roots in the San Gabriel Valley region
● Lived experience that enables an understanding of poverty and systems of oppression
● Commitment to ActiveSGV’s mission and values