Job Description
The mission of Minnesota Online High School (MNOHS) is to engage, inspire, and educate the whole student for an options-rich future through a challenging, flexible, teacher-developed curriculum; with the encouragement of responsive faculty and staff; within a creative and supportive learning community. A small, teacher-powered online public charter school, MNOHS is an award-winning collaborative environment for board, faculty, staff, students and families across Minnesota and a credible voice for creative, connected online learning.
MNOHS serves students in grades 9 through 12 across Minnesota who need a flexible schedule, as well as students in grades 7 and 8 who are ready for high school courses. Most of our students choose MNOHS as their enrolling school (comprehensive enrollment) while some split their enrollment between MNOHS and their home district (supplemental enrollment). We also serve a small number of students who pay tuition because they live outside of Minnesota, or attend private school, or are home schooled.
MNOHS Vision: At MNOHS, all students define their unique identities and entry points into adult life; their reasons to persist and to stretch toward excellence; and their individual and collective purposes that make school, work, and life meaningful. MNOHS supports students to engage with learning not only online but everywhere adults will support their achievements.
POSITION SUMMARY: The Office Manager and District Assessment Coordinator (DAC) performs a wide range of administrative and school support activities in a fast-paced collaborative environment and serves as the point-of-contact for school inquiries. This is a full-time year-round position with generous paid time off.
RESPONSIBILITIES:
Correspondence, inquiries, and enrollment support
● Respond to mail, phone, fax and email correspondence and inquiries.
● Assist prospective students and families with enrollment decisions, policies, and procedures.
● Assist the Enrollment Manager and school counseling staff in confirming applicants, requesting records, scheduling, and corresponding with enrolling districts and other stakeholders.
● Remain current on school direction and state requirements and be able to describe the school mission, vision, learning program, core technologies and key policies to prospective students.
Program support
● Manage and track textbook, classroom, and office supply inventory. Send and retrieve borrowed materials.
● Update the school's WordPress website quarterly and as needed.
● Track staff and vendor contracts, and process Accounts Payable.
● Complete mandatory state reporting including staff licensure reports and course catalog data.
● Manage course copying and archiving processes.
● Maintain course information in MNOHS systems and on the school website.
● Verify accuracy of and archive end-of-quarter course grading data.
● Assist with document retention procedures.
● Organize and implement special school improvement projects as they arise.
● Proactively suggest improvements to procedures and systems.
Human resources
● Onboard new teachers and staff. Update employee handbook annually
● Administer staff benefits including health and dental insurance. Support open enrollment periods.
District Assessment Coordinator (DAC)
● Maintain annual state and district assessment plan, in collaboration with the Executive Director and key faculty.
● Coordinate state and district testing, including communication with students and families.
● Collaborate with special education team to address testing requirements. Assist families with applying for accommodations for national tests including ACT and AP.
● Proctor annual spring state tests both in-office and at arranged sites statewide, and delegate to other staff as needed.
WORK ENVIRONMENT:
● The Office Manager works at the MNOHS office in Saint Paul and occasionally from home.
● MNOHS core hours are 10 a.m. to 2 p.m., Monday through Friday. Other hours are flexible, with occasional evening and weekend hours for school events.
● Some travel during the spring state testing period is required.
QUALIFICATIONS:
Required
1. Commitment to the MNOHS mission and vision, and to educational equity
2. Experience with data entry and the ability to work across several web-based and productivity applications
3. Personable, persistent, detail-oriented, and able to manage competing deadlines
Preferred
1. Bachelor degree or 4 years of working in an educational and/or office environment
2. Experience with SharePoint, Infinite Campus, Blackboard or equivalent systems
3. Experience with accounts payable or receivable duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.