Recruitment and Administrative Coordinator

Recruitment and Administrative Coordinator

University of Texas Dallas

Posting Details

Posting Number: S05196P

Department: Honors College Dept

Salary Range: $50,000, DOQ

Pay Basis: Monthly

Position Status: Regular full-time

Location: Austin

Posting Open Date: 01/11/2024

Open Until Filled: Yes

Desired Start Date: 02/05/2024

Job Summary

Founded in 2001, the Archer Center is where Texas meets the world. As the Washington, D.C., campus of The University of Texas System, the Archer Center provides talented undergraduate and graduate students from across the UT System with the opportunity to live, learn, and intern in the nation’s capital. The Archer Center is seeking a Recruitment and Administrative Coordinator based in Austin, Texas. A successful candidate will be public service-minded and interested in the Archer Center’s mission and vision.

Our Mission: We educate the next generation of bipartisan leaders for local, state, federal, and international service by offering varied experiential learning programs for undergraduate, graduate, and medical students from The University of Texas System.

Our Vision: To develop public- and private-sector leaders who understand the federal policymaking process, are able to solve relevant policy problems, contribute to improved civic engagement and civil society, and who elevate the public discourse about policy and politics.

The Recruitment and Administrative Coordinator provides direct support for Texas-based Archer Center operations. Duties focus on administrative support, recruitment coordination, and scholarship management. In collaboration with Archer Center colleagues, the Recruitment and Administrative Coordinator has a significant role in Archer Fellow recruitment across UT System campuses, Texas-based administrative operations, and Archer Center scholarship awards.

A successful candidate will be organized and detail-oriented, possess excellent verbal and written communication skills, be poised and professional in representing the Archer Center, and handle confidential information with tact and discretion. This position requires a high level of organizational and time management skills and the ability to work in a fast-paced environment that often includes multiple and shifting priorities. A successful candidate will be a team player with an interest in higher education and public service.

This position is based in The University of Texas System Austin, Texas, office/Archer Center and reports to the Assistant Director of Admissions and Campus Relations.

Minimum Education and Experience

- Bachelor’s degree in related field.

– 3-5 years experience providing support to programs or projects or equivalent combination of education and experience.

Preferred Education and Experience

Preferred Qualifications:

Working knowledge or direct experience with the UT System and/or UT System Institutions. Must be exceptionally organized, detail-oriented, and possess excellent verbal and written communication skills. Experience in a higher education or relevant professional setting. Experience recruiting for university experiential learning away programs. Must be collaborative, able to work with different populations and foster an atmosphere of respectful dialogue. A preferred candidate is interested in public policy and public service and supportive of the Archer Center’s mission to educate the next generation of leaders.

Intermediate or advanced proficiency in MS Office Suite and shared document platform (i.e, Box).

Expertise in navigating institutional data sites, web pages, and organizational relationships.

Experience performing complex administrative functions in a college/university.

Project management experience strongly desired. Experience coordinating business meetings and travel arrangements. Experience preparing and editing correspondence.

Essential Duties and Responsibilities

The Archer Center Recruitment and Administrative Coordinator is a key member of the Archer Center’s Texas-based team. Duties include:

Recruitment & Admissions

• Coordinates recruitment activities for the Archer Center, including campus information sessions and other outreach.

• Manages communications with prospective students, including management of the Archer Center admissions email account. Maintain records, files, and spreadsheets related to recruitment and admissions.

• Oversees the Archer Center Alumni Ambassadors program, including the application process, selection, training, and stipend processing.

• Participates in recruitment events and activities on various campus, including leading information sessions.

• Manages the online application for the Archer Fellowship and application processing, addressing questions that arise for candidates and/or recommenders.

• Participates in undergraduate and graduate Archer Fellowship Program candidate interviews.

• Coordinates selection advisory committee communications.

Scholarship Coordination

• Prepares scholarship applications, timelines, and resources for students in the undergraduate and graduate Archer Fellowship Programs.

• Leads funding information sessions and serves as the Archer Center’s first point of contact for scholarship inquiries.

• Oversees the review, scoring, and awarding of scholarship applications for the Archer Center’s need-based, merit-based, and donor-funded scholarships and endowments.

• Acts as liaison between the Archer Center and the Archer Fellow Alumni Association to coordinate scholarship timelines and awards.

• Collaborates with each of the UT System’s academic and health institutions to determine applicable funding resources for the undergraduate and graduate Archer Fellowship Programs.

Texas-based Operations

• Provides administrative support to the Austin-based Archer Center Team.

• Assists with coordination of logistics for Texas- based programmatic, alumni, and business-related events and meetings.

• Assists with development and fundraising projects, including donor correspondence.

• Manages the Archer Center’s general email and responds, resolves, or assigns inquiries to appropriate person.

• Supports business operations, in coordination with D.C.-based administrative support.

• Collaborates with Archer Center team on tracking and procurement of Archer Center collateral and marketing materials; oversees distribution of materials to UT System institutions and stakeholders.

Other duties as assigned.

Additional Information

Work Notice:

Evening and weekend hours and travel may be required. Hybrid or remote work environment may be available, and a UT Dallas Remote Work Agreement is required upon employment.

What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:

Competitive Salary

Tuition Benefits

Internal Training

Medical insurance – including 100% paid employee medical coverage for full-time employees

Dental Insurance

Vision Insurance

Long and short-term disability

Retirement Plan Options

Paid time off

Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Applicant Documents

Required Documents

1. Resume

2. Cover Letter/Letter of Application

Optional Documents

1. Veteran Employment Preference - Form DD-214