Scheduler

The Office of Congresswoman Norma Torres (CA-35) seeks an experienced, highly organized, and detail-oriented Scheduler for her Washington, DC office. This is not an entry-level position. The Scheduler plays a critical role in the office’s success, and works closely with the Chief of Staff, District Director, and District Scheduler to coordinate the Member’s short-term and long-term schedule and travel plans. The ideal candidate will possess strong communication skills, exceptional attention to detail, the ability to prioritize and manage competing demands, works well in a team, has the ability to be act quickly in a fast-paced environment, and a positive attitude. Some late nights may be required.

Expected Responsibilities Include:

·        Preparing the Member’s short-term and long-term schedules, and communicating that information to the Washington, DC and district offices;

·        Serving as the main point of contact for scheduling requests from constituents, stakeholders, and other congressional offices;

·        Receiving and prioritizing recommendations on scheduling requests, events, and meetings;

·        Scheduling all DC meetings, interviews, and briefings involving the Member, in coordination with the legislative and communications staff;

·        Making travel, ground transportation, and lodging arrangements for the Member and coordinates with the District Office on travel updates and issues;

·        Briefing the Member on all scheduling activities for the Washington, DC office, and notifying the Member and staff

·        Managing travel-related expenses, including collecting receipts and submitting vouchers for reimbursement;

·        Responding to all invitations and meeting requests in a friendly and prompt manner;

·        Coordinating with legislative and communications to ensure that the Member has the appropriate materials for meetings, events, and interviews;

·        Assisting in purchase of necessary office supplies and other materials as needed- in coordination with the Financial Administrator;

·        Help new staff with onboarding process, in coordination with the Financial Administrator;

·        Conduct other administrative duties for the office, including special events planning, administration of the personnel system, serving as contact for contracted office services, and other duties as necessary.

·        Serve as backup driver.

To apply, please send a cover letter, resume, and 3 references to resumes@ca35th.com. 

Our office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, military status, age, marital status, or parental status. People of color and people from underrepresented groups are strongly encouraged to apply.