Job Description
DACOR, an organization of foreign affairs professionals, and the DACOR-Bacon House Foundation are seeking an entry level Office Administrative Assistant to help manage office operations and provide administrative support to senior staff members, including the Executive Director. DACOR and the DACOR-Bacon House Foundation are 501 (c) (4) and 501 (c) (3) organizations, which together boast a membership of approximately 1,600 individuals.
The primary workplace is at the historic DACOR Bacon house at 18th and F Streets, NW in Washington, DC although some amount of work in this position will be done remotely until further notice. The Office Assistant will report directly to the Director of Programs and Communications and will also be given tasks by the Executive Director.
Responsibilities include:
- Manage front desk - greet and assist members and visitors in person, on the phone and through email
- Order supplies and ensure office equipment is working properly
- Update membership database as appropriate and assist members with website questions
- Sort mail and distribute to appropriate personnel
- Process In Memoriam donations and acknowledgements
- Provide support for meetings and documents of the Board of Governors and Board of Trustees
- Help manage events in honor of volunteers, e.g. Black Tie Dinners and Past Presidents’ Lunches
- Assist the Executive Director and other senior staff with clerical support
- Take bookings for guest rooms and work with House staff to make sure rooms are prepared for guest arrival; provide basic concierge service to guests
- Run Reciprocal Clubs Program including sending and receiving reciprocity documents and issuing Letters of Introduction
- Other duties as assigned
Requirements:
- Bachelor’s degree
- Proficient in Microsoft Office Suite and familiarity with various office computer skills such as websites and databases
- Strong interpersonal and communication skills and professional demeanor
- Excellent time management
- Relevant similar job experience (paid or volunteer) a plus