Executive Assistant

Position: Executive Assistant to the EVP, Chief Marketing, Communications and Advocacy Officer

Department: Marketing, Communications & Advocacy

Role Overview: We are looking for a savvy and mission driven Executive Assistant to provide outstanding support for our EVP, Chief Communications, Marketing & Advocacy Officer, as well as operational support for the larger team.

The focus will be on maximizing the day-to-day productivity of the Chief Communications, Marketing & Advocacy Officer by overseeing the flow & exchange of information, streamlining interactions, and facilitating initiatives on behalf of the CCMAO. It will also include complex logistics, substantial calendar management (including meeting coordination), invoicing, reporting, note taking, tracking departmental expenses and overall project management. 

What you’ll get to do here: 

• Maintain an accurate and detailed calendar for the CCMAO; manage and log incoming scheduling requests, reschedule meetings upon request, proactively communicate changes and anticipate & respond to scheduling conflicts
• Prioritize the CCMAO’s tasks and projects daily, organize documents or materials requiring input and/or approval
• Track and reconcile monthly credit card statements; complete and submit monthly expense reports in a timely manner
• Build itineraries and arrange travel for CCMAO as needed
• Oversee the creating of briefing documents, including talking pints, event briefings and PowerPoint slides, with input across the team, as needed
• Organize internal and external meetings for the CCMAO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agenda, and taking minutes
• Collaborate with other administrative assistants to successfully coordinate schedules across teams and Lincoln Center constituents
• Other duties as assigned 

Support for Communications Marketing & Advocacy Team Operations

• Act as finance liaison for the department, preparing and processing inclines and purchase orders, tracking against budget and reconciling expense reports
• Executing contracts and settlements once terms are set with vendors (consultants/photographers, etc). 
• Managing the maintenance of departmental database, Monday.com, with a focus on ensuring integrity of data (working closely with department Chief of Staff)
• Managing departmental administrative affairs including operational needs of the Comms, Marketing & Advocacy team and liaising with other LCPA departments; organizing regular staff and interdepartmental meetings, maintain supplies and coordinating technical support from IT
• Manage Live from Lincoln Center Residuals (training provided). Fill out DGA forms and send checks according to DGA instructions. Work closely with Finance and Legal departments
• Other duties assigned 

You’ll be a fit if you bring: 

• Strong interest in marketing/communications/advocacy and passion for the performing arts 
• At least 5 years’ experience in a similar role (C-Suite experience preferred
• Prior experience with complex calendar management
• Exceptional and diplomatic communication skills, both written and verbal
• Quantitative skills and some bookkeeping experience (preferred) 
• Exceptional organizational and project management skills, with strong attention to detail 
• Creative, proactive and efficient approach to problem solving
• Prior experience generating, formatting, and analyzing reports
• Experience working with databases and ensuring data accuracy and integrity
• Strong written and verbal communication skills or equivalent combination of education and experience
• Willingness to work weeknights and weekends at performances/events on occasion
• Proficiency in MS Word, Excel, and PowerPoint
• Bachelor’s degree or equivalent combination of education and experience

You’ll be a great fit if you bring:  

• Ability to stay 10 steps ahead of your boss
• A sense of humor
• Flexibility and adaptability – you can think on your feet and change direction on a moment’s notice

Please Note:  All newly hired employees of Lincoln Center must have their booster dose of an FDA-authorized or WHO-listed COVID-19 vaccine and provide proof of such in order to begin employment at any time after March 1, 2022, unless a reasonable accommodation on the following limited bases is granted. LCPA will consider accommodation requests from individuals who are unable to receive a COVID-19 vaccination due to either an underlying medical condition or sincerely held religious beliefs on a case-by-case basis in accordance with LCPA’s policies as well as federal, state, and local laws. Supporting documentation may be requested. 

What is Lincoln Center for the Performing Arts?  

Lincoln Center for the Performing Arts (LCPA) is the world’s leading performing arts center in the heart of New York City. In these times of heightened anxiety and vigilance, we are holding on to the important role the arts play in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We are resolved not to lose sight of what connects us, and we hope you will consider joining our talented, diverse team.    

We are:   

1. The manager of the Lincoln Center Campus.  

- We are part of 16 acres of activity and one of eleven amazing resident organizations   

2. A leading Arts Presenter.   

- We curate several series showcasing music, dance, and theater   

3. An Education Hub.   

- We have reached 20 million students, educators, principals, and community members   

Who are our people?   

Lincoln Center is a diverse team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.   

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."   

Lincoln Center welcomes applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.  

What’s the news? 

David Geffen Hall Returns! 

• New York Philharmonic's new Lincoln Center home to open in October
• Chef Kwame Onwuachi Returns to NYC With an Afro-Caribbean Lincoln Center Restaurant 

Fall/Winter Programming 

• Lincoln Center Announces Fall + Winter Lineup 
• Big Umbrella Festival Returns to Lincoln Center 

Campus Happenings 

• Solange Knowles becomes second Black woman to have score commissioned by New York City Ballet 
• Lincoln Center #StaffPicks Campus Hang-out Spots 

Highlights from the Summer Season 

• Lincoln Center making the arts accessible for people with disabilities 
• A Historical Orchestral Tribute Concert to the late great Notorious BIG! 
• Tradiciones, colores y alegría de México toman Lincoln Center en Nueva York 
• Lincoln Center tears down walls with its new outdoor venture, 'Summer for the City' 

Who is our President and CEO?   

Henry Timms is the co-founder of #GivingTuesday and the co-author of New Power.   

Join us!  

It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.  

LCPA is an equal opportunity employer. If you need reasonable accommodation in order to participate in the application process, please contact Larry Mahl (lmahl@lincolncenter.org).