Job Description
Our team highly values its culture, and you will play a key role in creating a positive work environment. Throughout the course of your duties, you will be privy to highly confidential information and must display the utmost discretion and professionalism.
There will be multiple daily tasks that will be part of this person's responsibilities.
Some responsibilities include, but are not limited to:
• Managing calendars, scheduling meetings, handling visitors and booking conference rooms
• Manage travel bookings of airfare / hotels / transportation
• Preparing monthly expense reports & managing purchases within the department
• Assisting with miscellaneous office management tasks
• Coordinating for events like department All Hands & large group meetings
• Attending weekly meetings, managing agendas, note taking & facilitating meeting deliverables
• Assisting with presentations & documents for leadership teams
• Communicating & coordinating regularly with leadership teams
• Providing a wide range of operational support and assisting with special projects as they arise
• Maintaining department organizational charts, distribution lists, team lists & seating charts
• Implementing communication strategies across the department
• Planning events, including lunches and social gatherings/activities, to cultivate an inclusive and friendly culture within the department
• Building and managing relationships with various departments throughout the organization, as well as other administrative assistants
• Back-up support to other Administrative/Executive Assistants as needed
Requirements
Qualifications: • Associate's Degree (or equivalent work experience) required • A minimum of three years as an administrative or executive assistant • Ability to handle multiple time-sensitive tasks simultaneously • Experience dealing with confidential information with discretion and professionalism • Strong interpersonal skills -- able to effectively interact with all levels of management and staff in a highly professional manner • Ability to identify and tackle problems and make suggestions for improvements • Knowledge of G-Suite [Gmail, Google Slides/Sheets/Documents/Drive/Forms] • Ability to learn new systems and software • Some experience with Workday is preferred • No task too big or small attitude • Collaborative and eager to learn