Administrative & Fundraising Director

About the job

FAIR, the progressive media watch group, seeks an Administrative & Fundraising Director to oversee the full range of administrative, financial and development operations of our small nonprofit collective. This role is highly detail-oriented and hands-on, combining bookkeeping, donor management, grant writing and day-to-day office operations with strategic fundraising and communications.

Finance & Administration

• Oversee organizational budget, cash flow and financial tracking
• Run biweekly payroll, including onboarding staff and contractors. Maintain compliance (e.g., 1099s, IRA contributions), and pay freelancers and vendors
• Maintain financial records in QuickBooks and coordinate monthly reconciliation and annual audit with external accountant
• Maintain organized filing systems (digital and physical), including donor records, contracts, tax documents and audit materials
• Support production and distribution logistics for Extra! newsletter
• Manage tax matters, health and office insurance policies

Donations, Subscriptions & Data Management

• Process and record incoming donations and subscriptions, including check deposits and electronic payments
• Track and document major gifts ($5,000+) for audit and stewardship purposes
• Generate donor acknowledgments and tax letters in a timely manner
• Handle customer service related to subscriptions, donations and merchandise

Fundraising & Development

• Write grant proposals and reports; maintain relationships with foundations and individual donors, research and cultivate new funding opportunities
• Plan and execute quarterly fundraising campaigns (spring, summer, fall, year-end), including print and digital appeals and compose all related email and direct mail campaign materials
• Track campaign performance and maintain fundraising data

Communications & Digital Engagement

• Implement social media strategy for Instagram, and create graphics and campaign content for social media
• Manage Patreon

Required Qualifications

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple workflows and deadlines independently
• Flexibility and willingness to learn new systems
• Commitment to progressive media activism and FAIR’s mission

Strongly Preferred Skills

• Familiarity with donor databases/CRM/fulfillment systems (FAIR uses Cambey & West)
• Experience in grant writing and nonprofit fundraising
• Experience with financial management, bookkeeping or accounting systems (QuickBooks preferred)
• Social media fluency and digital communications experience
• Comfort with administrative systems and tools (e.g., ADP, Mailchimp, Canva)

Compensation

Starting salary: $60,000/year, plus dental, health, vision and life insurance. Employees receive a $1,000 a year raise and a child subsidy of $1,500 per child per year.

Given FAIR’s salary structure, this salary is non-negotiable.

Location: Position is based in New York City.

How to apply: Email a resume and cover letter to applications@fair.org.