Departmental Program Assistant

Company Overview  

The Center for International Private Enterprise (CIPE) strengthens democracy around the world through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and is an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include Enterprise Ecosystems, Democratic Governance, Business Advocacy, Women’s Economic Empowerment, Anti-Corruption & Ethics, and Trade. 

Position: Departmental Program Assistance

Reports to: Managing Director, Learning and Donor Coordination

Scope: CIPE is seeking a term-limited Program Associate based in Washington, DC to provide support to Program Coordination Unit, Monitoring and Evaluation Unit, and Senior Knowledge Manager in day-to-day activities. The role supports departmental leadership in performing financial, strategic, administrative, and legal tasks as required.

Responsibilities: 

• Scheduling Project Life Cycle-driven meetings (from pre-proposal phase to the closing phase)
• Maintaining portfolio dashboards, proposal and reporting trackers, and other monitoring platforms
• Providing assistance to the MD in reviewing donor proposals and reports
• Back-stopping Donor Coordination Officer in maintaining CIPE Master Tracker and Business Development Pipeline tracker
• Updating, as needed, PCU, Knowledge Management (KM), and MEL SharePoint pages
• Coordinating travel arrangements and logistics when needed
• Processing payments in JAMIS
• Maintaining relevant departmental files
• Coordinating regular team meetings and tracking action items
• Collaborating with all program and functional departments as necessary
• Adhering to appropriate CIPE, National Endowment for Democracy (NED), and the U.S. Chamber of Commerce policies and procedures. 
• Performing other duties as assigned.

Qualifications: 

• Minimum Bachelor’s degree from an accredited college or university
• A minimum 1-2 years of administrative office experience is beneficial, but not required
• Professional proficiency in written and spoken English.
• Strong conceptual, verbal, and written communication skills.
• Ability to take initiative, organize tasks, and prioritize effectively in a fast-paced, time-sensitive environment, ensuring deadlines are met with attention to detail.
• Capable of managing multiple competing priorities simultaneously.
• Comfortable working in an environment with international objectives.
• Flexible and able to engage with individuals at all levels with strong interpersonal skills.
• Excellent interpersonal, coordination, and communication skills. 
• Demonstrated strong critical thinking and analytical skills
• Skilled in building strong, trusting relationships to gain support and achieve desired outcomes.
• High degree of culture competence.
• Contribute to an organization-wide culture of innovation, integrity, inclusion, and respect.

THE SALARY RANGE FOR THIS POSITION IS $57,000-$59,000

Benefits and Perks

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

Employment is contingent upon the successful completion of a background check, which will be conducted as part of the hiring process.

Applications will be accepted and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please.

• CIPE is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, and business needs. Our recruitment process is competitive and designed to identify the most qualified candidates for each position.