Deputy Director of Executive Operations

Department Information

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone, as well as empower state agencies to build a culture of operational excellence and bold innovation driven by continuous performance improvement. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, recovery office and scheduling.

Description of Job

• Works to ensure smooth operations and systems across departments, including, bulk supplies and large equipment requests, and Capitol office management and maintenance needs.
• Manages and tracks all IT related purchases for all staff within the Governor’s Office.
• Works with staff to help launch, support and manage new internal, document management or software processes such as Inventory and Information Technology Asset Management.
• Acts as a liaison between the Governor’s Office and OIT as the Product Director.
• Creates and helps foster a welcoming, positive, productive and inclusive office environment for staff, partners and visitors.
• Manages and supervises the Front Desk and Scheduling Assistant position (1 FTE).
• Working closely with HR and Payroll, assists in new employee orientation and ensures employee onboarding/offboarding processes are complete including equipment tracking and access, orientation, etc.
• Works closely with the Governor's Office scheduling team and special assistant to ensure smooth operations and logistics for the Governor while in office and traveling.
• Manages the Governor’s Intranet and keeps office wide policies published and updated.
• Works between all offices within the Office of the Governor to ensure policy implementation and development.
• Represents the Governor’s Office on the Capitol Advisory Building Committee and attends all board meetings.
• Oversee administrative functions for the Governor’s Office with Capitol Complex.
• Oversees all operations at the Governor’s Residence and supervises Residence staff and manages Residence budget and spending (1.5 FTE).
• Works with the Governor's Scheduling team to schedule events/meetings at the Residence.
• Manages special projects related to the Governor’s Residence, such as property management, grounds keeping projects, etc.
• Oversees the implementation of accessibility policy in the Governor’s office and supervises the Accessibility Program Manager. Oversees the accessibility fund and related spending.
• Orders office supplies and other related items as necessary; spending approval authority up to $10000.
• Other related duties as assigned. May include tasks such as system testing, reports, reconciliation, event planning, participation on committees, creating and delivering presentations, participating in projects, research, and administrative tasks.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Passionate commitment to efficient office operations in support of the Governor’s Office.
• Possesses friendly, professional manner and can-do/solutions oriented, customer service orientation.
• Requires exceptional organizational, communication, and problem-solving skills to keep our office’s daily operations running smoothly; strong critical thinking, problem recognition/avoidance/resolution skills.
• In addition to strong attention to detail, requires professional written and verbal communication skills, and familiarity with modern workplace software programs and tools.
• Proven time management skills.
• Ability to foster diversity, equity, and inclusion in all duties.

• Three years in a similar role.
• Experience with Google Suite (Gmail, Google Calendar, Google Docs, Google Spreadsheets) preferred.
• Experience with licensed software such as Zoom, Envoy, Microsoft Team preferred

Conditions of Employment

Applicants must pass a thorough background check prior to employment.

Supplemental Information

To Apply:

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Medical, dental and vision plan coverage - including extensive prescription drug coverage (many preventive medications covered at no cost)*.
• Health Savings Account (with state contribution) when electing HDHP medical coverage*.
• Wellness programs - participation can reduce employee premiums*.
• Short-term and optional long-term disability coverage*.
• Life and Accidental Death/Dismemberment Insurance*.
• Flexible Spending Accounts (FSAs)*.
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML).
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Welcome Aboard Program - July 1, 2023.pdf
• Retirement benefits** - including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans - https://www.copera.org/
• Hybrid work arrangements.
• Variety of discounts on services and products available through the State of Colorado's Work-Life Discount Program.
• Training and professional development opportunities, including reduced college tuition through CSU Global ( contact CSU Global for latest offerings).
• Access to the Colorado State Employee Assistance Program (CSEAP): offers confidential mental health counseling, professional coaching, employee mediation, 24/7 crisis support.
• Free RTD EcoPass to all eligible State Employees.
• Credit Union of Colorado Membership Eligibility.

• To learn more about State of Colorado benefits, please visit the state’s benefits portal: https://www.colorado.gov/dhr/benefits.

**For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates

Equity, Diversity and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us