Finance & Operations Manager

Job Description

May 2026

ABOUT THE CLIMATE REGISTRY

The Climate Registry (TCR) is a nonprofit organization backed by U.S. and Canadian

subnational jurisdictions, with nearly 20 years of experience helping corporations, governments,

nonprofits, and universities measure and manage their emissions, report credible data, and

demonstrate climate leadership. TCR provides tools, guidance, and support for third-party

verification and assurance to help organizations meet today’s disclosure requirements and build

trusted public records.

ABOUT THE ROLE

The Finance & Operations Manager is a dual-function role responsible for maintaining the

organization's financial health while keeping day-to-day operations running smoothly. This

position manages a $2M+ annual budget across multiple revenue streams — including

membership, events, grants, and contracts — while simultaneously overseeing office

operations, technology systems, payroll, HR administration, and vendor/contractor

management. If you are the right person for this role, you will bring both analytical precision and

operational agility: detail-oriented enough to close clean books every month, and hands-on

enough to solve a facility issue or onboard a new contractor without missing a beat. This

position follows a hybrid work model, providing remote work flexibility with a requirement of at

least one in-office day per week. The employee is also expected to participate in weekly staff

meetings held in a hybrid format.

Function Allocation Focus

Finance Management 50% Accounting, budgeting, grants, finance, audit & tax

Operations &

Administration 30% Office, technology, vendor & contractor

management

Payroll 10% Payroll processing, coding, and recordkeeping

HR Support 10% Onboarding, offboarding, compliance, staff admin

Finance (50%)

Day-to-Day Accounting

Manage all accounts receivable, accounts payable, and daily transactions using

QuickBooks

Ensure all financial activity is recorded accurately and on time

Process and track employee expense reimbursements through Expensify

Record and categorize event income and expenses in QuickBooks, capturing direct

costs and staff time allocations

Maintain QuickBooks organization, including class tracking, bill pay, and budget settings

Monthly Financial Management

Close the books each month — reconcile accounts, review transactions, and produce

clean monthly financial reports

Track cash flow closely so the organization always knows its financial position

Meet weekly with program managers to align financial tracking with program activity

Lead monthly Finance Committee meetings to review reports and discuss financial

performance;

Budgeting & Forecasting

Build the annual operating budget each year with the Executive Director and the Board

of Directors, including an update mid-year as needed

Monitor actual spending and income monthly; flag and explain variances

Keep financial forecasts current throughout the year, especially during tight cash flow

periods

Build and manage budgets for grants, contracts, and events — including first-time events

without historical data

Adjust contract budgets as project needs and deliverables shift

Grants & Contracts Finance

Build grant budgets during the application process and manage spending throughout

each grant period

Prepare financial reports for funders at the close of each grant cycle

Track staff and contractor time allocations across grants, contracts, and events —

maintaining accurate hourly rates for reporting and compliance

Ensure grant and contract spending remains within approved budgets and complies with

funder requirements

Membership & Systems

Responsibility for membership collections in collaboration with the Registry Services

team, invoicing through Wild Apricot, and keeping QuickBooks in sync

Coordinate the annual membership renewal process, including pricing updates, billing,

and renewal communications

Oversee vendor relationships for financial system integrations, including the Wild Apricot

and QuickBooks data sync

Audit & Tax

Manage the full annual audit cycle — prepare financial statements, respond to auditor

requests, and meet the February submission deadline with audit closure by March

Oversee 1099 preparation and filing in January

Prepare and submit all tax documents by April for the 990 filing due in May

Manage the relationship with the organization's external audit and tax firm

Operations & Administration (30%)

Office & Facilities

Keep the office running day to day — manage supplies, logistics, and ensure the space

is functional and welcoming

Manage building access, safety training, and facility requests for staff and the

organization's sublease partner

Track and manage office equipment and ensure staff have what they need

Lead office relocation projects if and when needed, including space selection, lease

negotiation, and physical move coordination

Technology & Systems

Manage all software subscriptions and ensure staff have appropriate system access

Set up and enforce company-wide password management and multi-factor

authentication (MFA) for all staff and contractors

Coordinate with vendors on technology projects such as syncing the member database

with Salesforce

Research and implement new tools when needed, and train staff on how to use them

Contractor & Vendor Management

Handle the full contractor process — draft contracts, obtain signatures, track renewals,

and coordinate onboarding

Use Adobe e-signature for all contractor documents and maintain a clean, organized

process

Review time tracking submissions from contractors and staff for accuracy

Recognize contractors for birthdays and work anniversaries and maintain clear policies

for long-term contractors

Compliance & Security

Schedule and track compliance trainings for all staff and contractors

Roll out and enforce the organization's cybersecurity policy

Manage organizational insurance policies and handle certificate of insurance (COI)

requests as needed

Grants & Contracts Tracking

Track grant and contract deadlines and reporting calendars to ensure nothing falls

through the cracks

Keep grant and contract files organized and up to date on the shared workspace

Events Support

Serve as the operational point of contact on event days — solve problems in real time

Coordinate AV vendors, manage technical setup, and support presenter and workshop

logistics

Manage volunteer and staff assignments for event-day operations

Board of Directors Support

Coordinate quarterly Board meetings — scheduling, logistics, and materials preparation

Prepare Board Books and record official meeting minutes

Staff & Culture

Run the staff recognition program — birthdays, work anniversaries, and milestone

moments

Plan and coordinate staff engagement events throughout the year

Help build a workplace culture where people feel seen, supported, and informed

Payroll (10%)

Process and manage payroll accurately and on time

Coordinate with finance to ensure proper coding and recordkeeping for all payroll

transactions

Track and manage paid time off balances and payroll-related employee records

Handle final pay processing during employee offboarding

HR Support (10%)

Serve as the primary point of contact for day-to-day HR questions and staff needs

Manage the employee onboarding process — from offer letter to first-day setup —

ensuring new hires have system access, equipment, and orientation materials

Track and maintain employee records, HR documentation, and ensure records are

organized and compliant

Support performance review cycles, maintaining timelines and ensuring managers have

the tools they need

Coordinate employee offboarding, including system access removal and equipment

return

Schedule and monitor compliance trainings for all staff

What We're Looking For

5–7 years of experience spanning finance/accounting AND operations or administration;

nonprofit experience strongly preferred

Proficiency in QuickBooks is required; experience with Wild Apricot, Expensify,

Salesforce, Adobe Sign, and Excel is a strong plus

Experience managing budgets across multiple funding sources including grants,

contracts, membership, and events

Familiarity with nonprofit financial requirements including 990 filings, annual audits, and

funder financial reporting

Experience processing payroll and supporting HR functions in a small to mid-size

organization

Comfortable presenting financial information clearly to non-finance audiences including

board members and program staff

Strong attention to detail with the ability to manage multiple deadlines simultaneously

without things slipping

A problem-solver who can build new processes, not just follow existing ones

Bachelor of Science in a relevant field of Finance or Management

CPA or nonprofit finance certification is a plus but not required

What Success Looks Like

The books are always current and accurate. Audits close on time. Funders get clean reports.

Leadership always knows where the organization stands financially. Budgets are built

thoughtfully and monitored consistently. The office runs smoothly, staff have what they need,

contractors are onboarded cleanly, compliance boxes are checked, payroll goes out without

issues, and the board is well-supported. When something unexpected comes up — a new

contract, a cash flow crunch, a new funder requirement, or a facilities issue — you can handle it

effectively and efficiently.

Compensation

TCR offers competitive compensation based on a structured pay scale, along with a

comprehensive benefits package including health and dental insurance and retirement savings

options. Salary details will be shared early in the interview process

APPLICATION PROCESS

The position is available immediately and located in Los Angeles County.

Interested candidates should email a cover letter and resume to hr@theclimateregistry.org with

the subject line “Search: Finance & Operations Manager”. Applications without a cover letter will

not be considered.

All complete applications will be reviewed and considered in the order they are received.

Interviews will be conducted virtually and in person. No travel or relocation assistance is

available.

Once the position is filled, this posting will be removed from TCR’s website

[https://theclimateregistry.org/about/#careers], and the application window will be closed. Please

check our website to confirm its status.

Due to the volume of responses received, we are unable to respond to all applicants individually.

If you do not hear from us within two weeks of submitting your application, it means that we

have not shortlisted your application. We wish you the best of luck in your employment search.

Equal Opportunity Employer

We are an equal opportunity employer committed to building a diverse and inclusive workplace.

We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender

identity or expression, national origin, age, disability, veteran status, marital status, or any other

protected characteristic under applicable federal, state, or local law, including the California Fair

Employment and Housing Act (FEHA). We encourage applicants of all backgrounds to apply.