Grants Manager

APPLICATION GUIDELINES

Applications will be reviewed on a rolling basis and must be received by March 21, 2024. Applications received after the deadline may be reviewed dependent upon qualifications. This is a U.S. based position. 

ABOUT US 

The Amalgamated Foundation is a platform for progressive, social change philanthropy that manages more than 150 donor-advised funds and collaborative funds. In 2023, the Foundation gave more than $184 million to organizations on the frontlines of social change. Committed to innovation, the Foundation is uniquely nimble and efficient in forging connections between individual donors, institutional funders, and grantees. 

The Foundation’s leadership initiatives include the Hate is Not Charitable Campaign that inspires dialogue and action about de-funding hate groups; the Democracy Reinvestment Fund that focuses on corporate support for the protection of voting rights; and the Disaster Recovery Hub that promotes a model of community-led disaster relief funding. 

The Amalgamated Foundation is hiring a Grants Manager to join its team.  

The Grants Manager will be responsible for the administration and management of the Foundation’s grant distribution activity. This position is critical to the daily operation, risk, and reputation of the Foundation and will report to the Director of Grantmaking, Partnerships, Products, & Services. The Grants Manager will employ a wide range of qualitative and quantitative methods for the assessment and refinement of grant management processes, systems, reporting and functions that drive the grants program's efficiency.   

A successful candidate will be highly organized and self-disciplined who is able to effectively work with agility and focus within a growing philanthropic financial enterprise.   

RESPONSIBILITIES 

• Serve as primary grants administrator for our Donor Advised and Combined Impact Funds, distributing a high volume of grants. Ensure timely and accurate distribution of funds.  
• Improve the speed and frequency of grant distributions, including transition to only electronic payments. 
• Process grant payments and provide follow up support and communication to partner grantees. 
• Manages a diverse portfolio of grants, collaborating with grantees and internal teams, and ensuring compliance with Foundation policies and other regulations. Work closely with various internal teams to ensure that grantees have a seamless experience.  
• Responsible for day-to-day grants management using, iPhi, ACF’s grant management platform. Update and maintain data, including but not limited to organizational data, people/contact information, affiliation/name changes and grants history.  
• Serve as Super User for the grant management platform. Act as a relationship manager with technology vendors to resolve issues, improve data hygiene, and support reporting. Support configuration of grants management system, including design, creation, maintenance of forms and workflows, external portal and internal dashboards, grantmaking budgets and process documentation.  
• Participate in projects to evolve our processes, offerings, and technologies. Drive ongoing system improvements and proactively identify opportunities to streamline and simplify technology-enabled processes.  
• Implement impactful processes, checks and balances to ensure data integrity, and provide data analysis for efficient, timely, and high-quality reporting. Able to synthesize and present data.  
• Expand grants management and user experience in DonorView, ACF’s online grant portal 
• Support administrative requests for data from other departments as necessary 
• Create, maintain, and iterate a grants administration procedure manual.
• Serves as a primary point of contact for grantees, overseeing the entire grant lifecycle from award notification to project closure.  
• Research and stay informed of new initiatives, compliance requirements and software solutions.

QUALIFICATIONS 

• 5+ years of experience within a non-profit organization in an operations and client service facing capacity.
• Demonstrated knowledge and comprehension of Donor Advised Fund compliance and IRS regulations.
• Demonstrated experience and comfort working with data and has a very high attention to detail. 
• Comfort with high volume, large dollar transactions, and managing risk. 
• Ability to navigate and manage system and processes independently, efficiently, and effectively 
• Strong database skills, experience with Airtable a plus.
• Strong oral, written, and communication skills across multiple media.
• Strong client service skills: responsive, able to problem-solve, and when necessary, escalate issues and questions. 

ACF VALUES & ENVIRONMENT

The work of our team is centered on the core values of Amalgamated Foundation: Collaboration, Accountability, People First and Impact.  We share a commitment to curiosity, growth and respect and are a lean team of doers and problem solvers. We are proud of our work in supporting the collective effort to make the world a more equitable and kinder place. 

• Curious, flexible, committed and willing to learn and grow as part of a small, collaborative team.
• Joyful approach to working in a start-up environment.

​​Salary & Benefits

The starting salary for this role is $100,000 - $125,000 and will be commensurate with experience.  This position will be remotely based with domestic travel, as needed, including our bi-annual retreats.  Generous benefits package that includes 100% employer-paid health insurance (medical, dental, and vision), 401k match, PTO and leave policies and remote work stipend. 

At Amalgamated Charitable Foundation we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Women, people of color, members of the LGBTQ+ community, and people from working-class backgrounds and/or with lived experiences are strongly encouraged to apply.

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