Scheduler

The Office of Congressman Derek T. Tran seeks a Scheduler to serve constituents of California’s 45th Congressional District. This is a full-time position in a fast-paced and battleground Washington, DC office. The ideal candidate will be able to start no later than mid-late June 2026.  

Summary

The Scheduler must have exceptional organizational and communications skills, be very detail oriented, and enjoy working in a fast-paced team environment. The ideal candidate will have proven knowledge of the congressional work setting, ability to balance competing demands, possess sound political judgement, and must be able to exercise discretion and have a keen eye for detail. The position requires a willingness to work non-traditional hours when required.

The D.C. scheduler will work closely with the Member, Chief of Staff, Legislative Director, and Communications Director to ensure all scheduling needs are met. Successful candidates will develop in-depth knowledge of the district’s geography and key stakeholders in order to meet strategic goals and priorities.

ESSENTIAL JOB FUNCTIONS:

• Managing all incoming scheduling requests, collecting relevant logistical and policy information, and presenting to the leadership team;
• Updating the Member’s calendar while balancing core office and personal priorities;
• Coordinate daily briefing materials, working with the D.C. and District staff;
• Update the staff and Member of any scheduling changes throughout the workday;
• Arranging all travel for the Member;
• Serves as the main billing point of contact, tracking receipts, and payments in coordination with the Finance Administrator and Chief of Staff;
• Provides assistance in planning press/speaking engagements;
• Maintains the Member's files, including notes, correspondence, contact information for Members and office VIPs, and all information relating to travel;
• Lead and coordinate all logistical planning calls/meetings with staff for the Member’s travels;
• And other administrative duties as assigned.

EDUCATION/EXPERIENCE:

• Completion of a four-year college education or the equivalent is preferred for this position. 
• 2-3 years of Capitol Hill administrative, operations, or scheduling experience is strongly preferred.
• Fluency in Spanish or Vietnamese is a plus.

SKILLS AND KNOWLEDGE REQUIRED:

• Ability to work irregular hours, including being on call during evenings and weekends;
• Ability to use photocopier, facsimile machine, telephone, and other office equipment;
• Excellent organizational and communication skills;
• Professional and courteous telephone manner and attitude;
• Ability to work cooperatively and courteously with others;
• Knowledge of office policies, practices, and procedures;
• Knowledge of office computer applications;
• Proficiency in word processing.

To Apply

The deadline to apply for this position is EOD Friday, June 12. Interested candidates should email ca45jobs@gmail.com with “Scheduler - [Your Full Name]” in the subject line and their cover letter, resume, three professional references, and two relevant writing samples (event memo, event tracker, coordination emails with stakeholders, etc.). All materials must be sent in a single PDF. No calls or drop-ins.

Equal Employment Opportunity

The office is an equal opportunity employer; we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, military status, age, marital status, or parental status.  Candidates of diverse experiences and backgrounds are encouraged to apply.