Council Relations Liaison

4/11/2023 11:59 PM Eastern

The City-County Council is the legislative branch of our local government. In addition to adopting budgets, levying taxes, and authorizing financial appropriations to fund city and county operations, the council is responsible for enacting, repealing, and amending local laws. The Council appoints members to boards and commissions that serve the community, and all meetings are open to the public.

Responsible for functioning as the Council’s liaison to City/County, state, federal, and local government officials, and agencies. Building relationships in support of city/county initiatives, identifying solutions in resolving constituent concerns, and performing a variety of administrative tasks for assigned Councilors. Responsible for writing proclamations and Special Resolutions for assigned Councilors and prepares Special Resolutions for Council meetings. Assists with special projects and group tours for assigned Councilors. Responsible for requests for public records. Serves as coordinator for safety drill/evacuations on the second floor of the CCB tower. Assists with other administrative responsibilities of the Council office as assigned by the Clerk. Independent judgment needed.

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

• Clerks/Liaison with committees assigned
• Liaison to up to eight Councilors
• Serves as Coordinator/Monitor for safety drill evacuations on second floor of tower
• Assists assigned Councilors with coordination of group tours, etc.
• Addresses and resolves constituent questions and/or complaints and collects information to ensure proper routing of said information before forwarding to Councilors.

• Works with Councilors and Constituents Services Liaisons to implement action plans to address district-wide initiatives.
• Develops and maintains relationships with Mayoral staff, including Neighborhood Advocates, neighborhood organizations, civic groups, state legislature and other local and state officials and associations to collaborate on addressing constituent requests/concerns.
• Provides verbal and/or written responses to municipal issues (after consultation with Councilors) and to requests by Councilors, constituents, and staff.

• Creates and retains a resource directory, as well as agendas for Councilors' speaking engagements and external group relations.

• Work with individuals and outside entities to coordinate meetings, events and appearances of Councilors and assist in communicating Councilor initiatives while working with Communications Director.

• Type and edit reports, memos, and correspondence for Councilors.
• Responsible for requests for public records
• Serves as backup web steward for Council website
• If backup for a job duty is not specifically listed, such as Committee meetings, you must find someone to handle that function for you in your absence
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Bachelor's Degree in Business, Public Administration, Planning, Management, or closely related field. [One (1) year of directly related work experience may be substituted for each year of formal education.] Two (2) years of directly related work experience.
Candidate must possess the ability to work effectively with the general public; comprehend and interpret various code regulations; negotiate and achieve conflict resolution; work effectively with local, state, and federal agencies in addition to professional and trade associations; multi-task in a fast-paced environment and adapt quickly to change; coordinate multiple projects and meet various deadlines; plan and organize events and meetings that might require the production of agendas and timelines; and have strong attention to detail.
Candidate must be self-motivated, customer service oriented and dependable; have working knowledge of MS Word, Excel, Access, Outlook and possess the ability to quickly learn all other department specific software; demonstrate a high degree of integrity and trustworthiness; properly manage time to meet deadlines, work well as a team member, as well as independently; effectively communicate in both oral and written form in English (ability to also speak Spanish is preferred, but not required); and possess verbal, written and interpersonal skills necessary to effectively and adroitly maintain cooperative working relationships with senior management and key stakeholders.

All rates are bi-weekly.

2023 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://media.graphassets.com/fXBSN1Q7SQu0d2T9mmrA

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.053

30-34 $0.075

35-39 $0.090

40-44 $0.120

45-49 $0.203

50-54 $0.330

55-59 $0.545

60-64 $0.723

65-69 $1.208

70 + $1.867

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You're always vested in your ASA portion - it's always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee's career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member's age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee's compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees' Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544