Special Assistant to Deputy Chiefs of Staff

THE POSITION

Are you a dynamic, driven, and detail-oriented individual looking to make a meaningful impact on the governance of the Commonwealth of Pennsylvania? If so, we invite you to consider joining our team as a Special Assistant to the Deputy Chiefs of Staff in the Pennsylvania Governor's Office. This is a unique opportunity to work at the heart of state government, assisting in the execution of key initiatives and providing invaluable support to our leadership team.

DESCRIPTION OF WORK

As a Special Assistant to the Deputy Chiefs of Staff, you will play a pivotal role in facilitating the efficient operation of the Pennsylvania Governor's Office. This is a highly dynamic and multifaceted position that requires exceptional organizational skills, the ability to handle a diverse range of tasks, and a commitment to public service. Your role will encompass four primary areas of responsibility:

• Scheduling/Logistics Assistance:
  • Manage complex calendars for the Deputy Chiefs of Staff, coordinating meetings, appointments, and events.
  • Arrange travel logistics, accommodations, and itineraries.
  • Communicate effectively and professionally with a range of stakeholders, including those external to the Commonwealth.
  • Ensure timely communication and follow-up on scheduling matters.
  • Prioritize conflicting demands and adjust as needed to optimize productivity.
• Support for Briefings and Briefing Memos:
  • Assist in preparing comprehensive briefing materials for the Deputy Chiefs of Staff.
  • Conduct research and gather information to support decision-making processes.
  • Collaborate with various teams across policy, legislative affairs, digital, and communications to compile data, draft reports, and create briefing memos.
  • Review and edit documents for accuracy, clarity, and conciseness.
• Special Projects:
  • Take an active role in special projects and initiatives as needed, providing research, analysis, and coordination.
  • Work closely with the Deputy Chiefs of Staff to execute critical projects and achieve strategic goals.
  • Manage project timelines and deliverables, ensuring that deadlines are met.
• Administrative Support:
  • Provide general administrative support, including answering phone calls, managing email correspondence, and maintaining office supplies.
  • Assist in organizing and coordinating meetings, conferences, and events.
  • Handle confidential information with discretion and professionalism.
  • Collaborate with other members of the Governor's Office to ensure seamless operations.

Work Schedule and Additional Information:

• Full-time, in-person employment.
• Work hours are 8:30 am to 5:00 pm, Monday - Friday, with 60-minute lunch.
  • Given the always-on nature of the Governor's Office, work outside 8:30-5 is expected, when needed.
• Check out other benefits of working for the Commonwealth of Pennsylvania.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Exceptional organizational and time management skills.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Ability to work within and foster a collaborative team dynamic.
• Excellent written and verbal communication skills.
• Proficiency in Mac OS, Microsoft Office suites, and other relevant software.
• Commitment to upholding the highest standards of ethics and integrity.

Additional Requirement:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience in a Special Assistant role in government/public administration.

Legal Requirement:

• You must pass a background investigation.

How to Apply:

• Your application must include a resume.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
  

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.