Development Systems and Data Coordinator

Job Summary

The mission of the Office of Development and External Relations (DER) at Harvard Divinity

School is to connect and engage HDS alumni and friends worldwide and to raise philanthropic

support for the School's core academic mission. HDS is seeking a strategic, innovative, and

detail-oriented professional to join the DER team as development systems and data coordinator.

Reporting to the associate director for development strategy and donor relations, this full-time

position is responsible for providing strategic support for development and alumni relations

efforts at HDS through data analysis, reporting, and responsibility for data integrity. Working

closely with colleagues across the DER team, the coordinator will develop and maintain data

and reporting processes that are essential to all DER operations, including major gifts, annual

giving, stewardship, alumni relations, and events.

The coordinator is responsible for the development, support, enhancement, and maintenance of

the data, reporting, and business analysis environment of the Common Alumni Affairs and

Development System (CAADS) using the Advance and QlikView products. The coordinator will

develop an in-depth understanding of the data and its business uses and should seek ways to

optimize the use of data and reporting tools to meet the goals of the DER team.

Position Description

• Produce routine and ad hoc data extracts and reports including weekly KPI report, prospect management and pipeline reports, lists for solicitations and appeals, and mailing lists.
• Conduct regular maintenance of Advance records, assignments, and portfolios.
• Create and maintain documentation and procedures related to the school’s use of donor and alumni data and reporting.
• Generate reports and lists using Advance data for university communications platforms including Salesforce/Marketing Cloud.
• Coordinate training opportunities and maintain Advance access rights for HDS staff and serve as local point of contact for user questions.
• Participate actively in Alumni Affairs & Development (AA&D) working group for licensed product managers and represent the school’s interests in university-wide data projects; perform test and audit scripts as needed.

Basic Qualifications

• Minimum of 3 years related experience with relational data and reporting responsibilities.
• Education beyond high school may count towards experience.
• Experience working with Microsoft Office suite and Windows.
• Advanced Excel skills and two or more years of database management experience is required.
• Candidates wishing to be considered must supply a cover letter in addition to a resume.

Additional Qualifications and Skills

• Bachelor’s degree preferred.
• Collaboration skills, operational skills, discretion, and professionalism required.
• Impeccable attention to detail and excellent organizational skills.
• Ability to translate end-user needs and requests into workable and efficient business practices and definitions.
• Ability to communicate effectively and responsively to busy fundraising professionals.
• Must be a self-starter who is motivated to learn, and adaptable to changing needs and priorities.
• Must be an effective problem solver and resourceful.
• Familiarity with development in academic institutions and experience in Harvard University helpful.
• Experience working with the Advance database system, QlikView data applications, and SQL preferred.

IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School.

We regret that the Harvard Divinity School does not provide Visa sponsorship.

Working Conditions

Please Note: During the current period of COVID-19 related restrictions, we will be conducting

interviews virtually for selected candidates until further notice. We continue to monitor the

evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility

with our interview process.

This position is based in Cambridge and requires an on-campus presence. A hybrid schedule,

involving some remote work, may be possible after three months, subject to business needs

and manager review/approval. HDS may adjust flex schedules as necessary or appropriate. Harvard has an established Flexwork Policy.

Please Note: The University requires all Harvard community members to be fully vaccinated

against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in

Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine

requirement for medical or religious reasons. More information regarding the University’s

COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Additional Information

Harvard Divinity School seeks to respect, understand, and learn from all cultures, beliefs, and

faith backgrounds, including those who are unaffiliated with a traditional denomination, of the

members of our diverse community. HDS actively seeks and welcomes people of color, women,

the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities.

Founded in 1816, Harvard Divinity School is most religiously diverse divinity school in the

United States and is one of 12 graduate/professional schools at Harvard University. HDS is

grounded in pluralism and fosters the kind of thoughtful, respectful exchange of ideas that is

vital for human flourishing. The School’s degree programs prepare students for careers in

academia, ministry, and a wide range of roles across the nonprofit, private, and public sectors.