Legislative Recorder II

1200 3rd Ave # 300, San Diego, CA 92101, USA
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Job Description

JOB INFORMATION

APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT(S):
  • Legislative Recorder I
See NOTE(S) below for future wage increases and/or additional compensation opportunities.

Legislative Recorder II positions perform highly complex secretarial work in which the employees research, assemble, and prepare legal documents for the City Council, Mayor, Housing Commission, Public Facilities Financing Authority, various Boards, Commissions and other departments related to items acted upon or considered by the City Council and other boards; take or record, and then transcribe meeting minutes; prepare agendas and distribute official meeting notices, referrals, attorney memoranda and responses; compile, review, transcribe, and summarize City Council, Housing Authority, Public Facilities Financing Authority, or other boards and Commission actions; disseminate information to appropriate agencies/persons; process and officially certify City documents such as agreements, contracts, reports, permits, ordinances, and resolutions; perform word processing; respond to inquiries; track and meet deadlines for transmittal of Resolutions and Ordinances subject to the Mayor's veto for Mayoral signature; access and utilize various computer applications (including SIRE, OnBase, Granicus, Documentum, OKTA, Zoom, and FTR Gold) to record the meeting; upload Request to Speak slips to the Intranet; upload Council and various Boards and Commissions approved resolutions and ordinances, meeting results and minutes to the City Clerk's and other Boards, commissions web page; upload and track similar items to the respective department’s webpage; and perform other duties as assigned.

NOTES:
  • Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases:
4% effective 7/1/24
2% effective 1/1/25
5% effective 7/1/25
  • Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.

EXPERIENCE:

  • One year of experience as a Legislative Recorder I with the City of San Diego.
  • Four years of full-time complex clerical work experience, of which three years MUST be performing duties in support of a board, commission, or legislative body as a primary function. Qualifying duties MUST include researching, assembling, preparing, and distributing documents and agendas.
NOTES:
  • The ability to type at a corrected speed of 30 words per minute on a computer keyboard is required.
  • City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.
LICENSE: A valid California Class C Driver License may be required at the time of hire.

REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
  • For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.

SCREENING PROCESS

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.

Rev. 6 – March 15, 2024 (New Recruitment Date)

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