Fundraising & Operations Coordinator

Established Capitol Hill Consulting firm specializing in political fundraising, event management and campaigns is seeking an experienced and energetic candidate to support a dynamic team with a growing woman-owned business including fundraising, client & project management and oversight of firm operations. Commensurate with experience, skills and interest there are many opportunities to grow as a member of an exciting and creative team. Success in this role requires an ability to manage multiple tasks, attention to detail, sound judgment, a positive attitude, and a willingness to be a proactive problem-solver.

Molly Allen Associates is based in Washington, DC. The Fundraising and Operations Coordinator will work out of our office on Capitol Hill.

Scope

• Projects are assigned by a Principal or higher-level manager.
• Collaborate with team members to ensure clear communication and coordination of tasks.
• Help develop and maintain efficient operational procedures and project management tools to enhance organizational effectiveness.
• Set an example for other personnel by upholding company ideals and values.

Responsibilities

• Daily management of internal workflow and deadlines for team and Principal using Asana software.
• Conduct database management, ongoing tracking of RSVPs and pledges and thoughtful donor research & analysis.
• Manage donor outreach and communication related to client events and activities.
• Preparation and staffing for events & meetings. Responsibilities include but are not limited to:
• Event scheduling and communication with key client staff;
• Drafting invitations;
• Coordinating with internal MAA team and outside vendors on event set-up, catering & other logistics;
• Drafting of memos and other client reports;
• Preparing nametags & on-site event management.
• Assist with calltime preparation and staffing.
• Monitor and manage inventory of office supplies and equipment.
• Coordinate with vendors and service providers as needed in concert with appropriate staff.

Knowledge, Skills, and Abilities

• Bachelor’s degree from an accredited college or university.
• A proactive approach to problem-solving and the ability to work both independently and collaboratively.
• Strong, professional, human relations skills with the capacity to interact and manage both internal and external stakeholders with respect for confidentiality and accountability.
• Superior analytical, oral, and written communication skills to initiate, compose and appropriately format correspondence and client reports & briefings.
• Excellent project management skills, keen attention to detail and robust skills in prioritizing, organizing, delegating and planning work.
• High energy coupled with ability to work in a fast-paced, rapidly changing environment.
• Experience with research, planning and follow up for project and event management.
• Expertise in Microsoft Office Suite and Google Workspace is required.